Showing posts with label Attendance Automation. Show all posts

Fulfilling Operation Goals with TimeTec Smart Attendance



“What are the operation goals of your business?” 

Most acknowledge that a rhetorical question will prep readers of what’s coming. Here comes another question that is worthy of being pondered on. 

“What exactly do operational goals mean?”

They are short-term goals that should be achieved within a predetermined time frame, focused targets, and attainable. 

Operational goals should serve 4 essential purposes: 
(1) Provide guidance and direction, 
(2) Facilitate planning, 
(3) Motivate and inspire employees, and 
(4) Help organizations evaluate and control performance. 

By identifying fundamental workforce objectives, these short term goals are going to contribute tremendously to your long-term business viability. Realization of this, this blog post will be an article of faith in which one should accept that these small goals do make a big difference in many ways. Since the saying goes, “To achieve big goals, start with small habits.”

We being a trusted brand in the market that provisions hardware products to develop and offer cloud solution services and integration, always pledge to place customers’ needs to the forefront of our business agenda.

Take a step back to what we have talked about earlier; you are going to need to build a powerfully successful team to make things happen - To be more accurate, to carry out these operation goals. But how certain are you to maintain, function and then strive to excel? TimeTec TA is going to enlighten you in many beneficial ways when it takes its full swing at your operating system.

Tie TimeTec TA to Your Efforts and Create a Healthy Cycle
First, you need an ‘Improved Staff Performance.’

TimeTec TA Features:
1. Monitor Attendance via 5 Clocking Methods 
(Mobile app, GPS, Wi-Fi, NFC, and Beacon) 

2. Traceable Records
Oversee daily attendance, unreported work staff, applied leaves, and overtime data 

3. Predefined Schedules 
Locate the location, time, and date of the team to ensure employees are working dutifully at their assigned stations. 

4. Eliminate Redundant Tasks
Automate and relief your employees from repetitive daily tasks such as inputting 
information, overseeing data processes, and generating analysis reports.

Then, you will be able to seize an ‘Increased Product & Service Quality’

Get Ambitious with TimeTec TA:
1. Fault Tolerance System
Organizations want error rates low. TimeTec TA is excellent at reducing human error in job performance. Prevent your team from unintentional faults and give no excuse for the delivery of product quality and customer services.

2. Promote Operation-wise Approaches
Develop a more goal-oriented business model while the focus on workforce management - such trivial matters can be handled systematically by TimeTec TA. 

Finally, you will relish with an ‘Increased Value Stream Productivity’

Growing and Fulfilling Management Mission with TimeTec TA:
1. Systemization 
Avoid catastrophic mismanagement of the organization and proceed with a solid future state for the series of procedures to handle internal disputes. 

2. Centralization
Frame viable strategies and take appropriate measures based on accurate data that retrieves from only one authorized system.

3. No Waste of Resources & Time
Boost productivity by reducing work processing time and unnecessary workload while adapting the conventional way of working into a more eco-friendly organization with an environmentally friendly solution.   

4. Bigger Opportunity to Fix Work
All features updated with TimeTec TA are accessible. Data are transmitted and stored via Cloud technology for constant management improvement. Deploying TimeTec TA is also safeguarding a better opportunity to help your organization to maintain higher efficiency in dealing with unexpected circumstances, and this is true. 

A successful organization relies heavily on what’s behind the wheel, and that is an actual operating system to support and drive forward the growth of the team. TimeTec TA is an evolution of cloud technology, targeted to enhance workforce management most confidently and loyally.  

* An article is written by TimeTec COO, Ms Norana Johar, covering the topic on how TimeTec TA is the remedial solution to your gatekeeping problem! Read the full article here.
Attendance Automation

Managing Part-Time Workers Attendance with TimeTec TA: A magic tool businesses should have at their disposal



Part-time employment is integral in most labour forces, and according to the recent World Bank data, it even constitutes to more than 40% of total employment in countries such as the Netherlands, Switzerland and Australia. This translates to a significant number of workers that are usually scattered across all industries. Why so many part-time workers? In some cases, industry requirements or corporate strategies results in employers looking for more part-time employees or cutting back hours. On the other hand, it could also be by choice, due to a range of factors like study commitments, childcare, nature of jobs available and personal preferences.

For many companies, engaging part-time staff is a great option. Companies get to control overhead, hire based on workload or specialist skills required, as well as retain valuable staff that wish to switch from full-time work. However, from a HR perspective, managing their attendance and payroll claims might be a hassle.

If your company happens to be one of those employing part-time staff, let’s consider some of the ways that TimeTec TA can help.

Don’t Waste Money - Subscribe to What You Only Need


Some organisations rely heavily on part-timers to cope with spikes in workload and demand. For instance, retail and hospitality business booms around festive and holiday seasons while the education industry goes busy during school terms. When staff count increases, your attendance management system will also have to accommodate the expansion. With TimeTec TA cloud application, this will not be an issue as the system is capable of maintaining its performance and response regardless of whether increasing or decreasing the number of users and size of data for processing. You can scale up for the periods when business grows and scale back down during off seasons.

The user management module is also user friendly, as Admins can easily add users or import employee data and instantly deactivate users once they leave the company. Effective user management is essential when HR have to manage a constant turnover of part-timers. Imagine how much administrative task this involves if your company have newcomers every other day or week in never-ending cycles.

In tandem with that, cost wise, the application also offers good value, as you can adjust the subscription based on real-time business requirements. You only have to pay for what is currently needed and we even provide an option for monthly subscription, so if you hire a few more part-time staff as helping hands for a month long event, just tack on the extra licenses for a month to your account and you will be good to go. The starting cost is also relatively low, a tiny fraction of salary or wages.

Versatile Clocking - Monitoring On the Get Go


In terms of collecting attendance, you can also find many Clocking options that comes with TimeTec TA. Besides supporting FingerTec terminal connection, the system has a few clocking methods that do not require any new hardware in order to use it, such as GPS or Wifi clocking via the TimeTec TA mobile App. Additionally, if preferred, you can also pair the App with NFC tags or Beacons. You can mix the options, choose one method for office staff and another for mobile ones.

The App is probably the best choice for staff that are not based at the central workplace. Some companies will have part-timers working in multiple branches or outlets. At other places, the staff may work from remote locations such as event venue or project sites, not to mention those working from home. To facilitate attendance clocking, these employees just need to install TimeTec TA App into their smartphones, login and they can start clocking from anywhere. If you wish to, you can also permit supervisor clocking whereby the supervisor on site can be the one that does clocking for your part-timers, together with photo verification.



Attendance Approval for Claim - Saves Time Gains Accuracy


For part-time jobs such as sales assistants, waiters, caregivers, tutors, university staff and etc., one common distinguishing trait is that often, the employees are paid by hourly or daily rates, with extras on public holidays. On top of that, the work hours can be variable, determined on an as needed basis by the supervisor. As such, for HR to process payroll for certain part-timers, it’s a must for them to submit claim forms which are signed off by a supervisor.

With our system, during this approval process, supervisors can easily access the updated attendance records to recheck actual hours worked, even through the mobile App. Moreover, there is an Attendance approval function that can be enabled if you require these approvers to acknowledge that they verified the attendance sheet and it matches the hours claimed. Therefore, HR does not have to step in to prepare the attendance records beforehand and can delegate all the detailed checking to supervisors which saves time for payroll processing. Not only that, if you are looking for online Overtime approval, it is also one of the options available.

Flexible Scheduling & Roster Made Easy


When it comes to part-time work arrangements, there are all kinds out there. There are those that work the normal week at fixed times, some work by the hour or by sessions booked, and others only on certain days of the week. Part-time sales promoters often take on week-long to month-long jobs and they could be working consecutive days in that period.  It can get complicated and difficult to track, so you need a flexible system like TimeTec TA that takes care of all the different scheduling requirements. With this solution, supervisors are able to quickly create weekly, daily or flexi schedules that will suit any kind of part-time staff. Use a flexi schedule if employees are allowed to clock in/out at any time or a daily schedule for those on shifts.

Detailed Reports and Transparency Every Single Time


Ultimately, the purpose of an attendance management system is to keep track of attendance and provide useful information to the right people. TimeTec TA provides data for attendance, work hours, short hours, overtime and more with Attendance Sheet and Reports. There is also multi-user access, which means everyone involved such as HR, Head of Departments, supervisors and the employees themselves will be able to access relevant and real-time information. Giving access to the staff is particularly important, whether for transparency and fairness or to enable claims submission. This also allows them to check for discrepancies and if they do spot errors, initiate a request to edit attendance.

With the numerous features available in TimeTec TA, you will surely find a few, if not more, that helps to improve your company’s attendance management, whether for part-time or full-time employees. To find out more, you can sign up for a free trial or contact us at info@timeteccloud.com.
Attendance

Flexible Working is Trending Worldwide. Are you ready to embrace it?



Flexible working is the new trend in today’s working environment. With the rising of travelling cost; fuel price, train/bus tickets and not to forget, the endless traffic jam, it’s only wise for companies to offer options like flexible work arrangements and the ability to work from home or from anywhere to their employees.

According to a survey done by PwC, 63% of workers say they expect that the standard eight-hour workday will be obsolete and 68% said they expect to work remotely instead of commute to an office everyday. Many companies are now adapting this new flexible working method such as flexible work hours, work from home, and hot desking and it’s definitely something that’s worth to consider.

Let’s see how flexible working can benefit your business

1. Reduced Costs 
Less people in the office means less cubicle, less electricity bills, savings on overheads, and more. This allows businesses to grow and increase headcount without the need of having a larger office space.

 2. Better Productivity
By not having to commute to the office or getting stuck in traffic jam, employee can save time and are more incline to start their work earlier and finish later. Also, flexible workers often work more effectively at home to justify the arrangement made for them and this means value increase for the business.

3. Increased employee job satisfaction and loyalty
The freedom to manage own time will give the confidence to the employee and create loyalty towards the employer. Offering flexible working can also be one of the ways for employer to retain valuable staff.

 4. Reduced absenteeism and tardiness
With flexible working time, employee can work according to the time that suits them best; whether it’s morning or night. With the options given, employee will more likely to be present on workdays, reducing absenteeism and tardiness rate.

5. Attract talents
Flexi working time is something that most employees sought after; to be able to spend more time with their families and friends. This would be a great appeal that a company could have to attract more employees that want to achieve a better work-life balance.

To implement flexible working method, you also would need a good system to monitor their working time. TimeTec TA offers flexi schedule setup and also allows employees to report their attendance via mobile using GPS option. With this, you can still monitor the attendance for your flexi workers and check their performance every time.

A thing to note is, not every organization and all staff can adopt flexible working hours because some staff are required to be at the office or work place at all times due to the nature of the job like doctors, nurses, teachers, construction workers, factory workers and etc.

But for the businesses that could, let’s get flexible and use TimeTec TA!
Attendance Automation

Effective Job Costing with TimeTec TA

Job costing is the process of tracking costs by tasks assigned, where employer gets to monitor the cost of each work completed by the employees. Having this information, company can evaluate its profitability and review its decisions based on the return-on-investment or cost-effectiveness of the work done. 

 3 Obvious Job Costing Benefits!

 Improve Profitability – Job costing is calculation of cost based on each work. It’s the process of quantifying each work into dollars and cents, allowing the management to calculate the monetary value for individual task. As the management reviewing the report on job costing, it’ll become apparent on which tasks that are hemorrhaging money and which tasks are doing fine, resulting in cost control measures that can bring better profits to the company. 

 Assess Work Performance – Through job costing, you will be able to assess your employees’ individual work performance, based on everyone’s productivity and efficiency. Always when dealing with a group of employees, there’s no accurate indication of who’s actually doing what and how effective this staff is. With this tool, you will be able to identify and justify employees who fail to meet performance expectation and recognize the ones that have performed well.

 Estimate Future Costing – By having the cost for each job, management can make estimation of the future costing that will incur and plan on their resources better. This will enable company to understand what the REAL cost for a job to be completed. 

 Regardless of the size of your company, job costing can deliver an efficient method to calculate the exact expenses required for your company’s production. Be in control of your company’s costing today! Try the job-costing feature in TimeTec TA through the steps below:

 1. Create the work code at Company > Remark/Workcode. 
2. Add in user work rate per hour in their Profile at User > Manage User.
3. Create flexi schedule and enable the work code in Schedule settings

4. Assign users into the schedule.
5. Make sure that users under this schedule choose their work code each time they clock for work.
6. Generate report at Report > Attendance Listing > Job Cost Analysis. 

 Note: We will enhance this feature in the future by allowing Admin to add in the rate per hour for each work code to provide a more detail job costing report. 
Attendance Automation

Overtime Fixes Your Business Requires


Ideally, a business should operate during regular work hours only on weekdays. Well, that’s in the land where customers do not need instant support and fast delivery, in the place where deadlines are unheard of and all services and productions happen during the day. Businesses need agility and one way to achieve business’s objectives is to implement overtime in the workplace. The truth is, if life doesn’t demand overtime nobody wants to volunteer for overtime. It’s undeniable that working overtime can earn staff some extra money but it also can take a toll on employees. 

 When work couldn’t be completed in the provided time period, but the deadline is nearing, overtime works as a savior. This happens when there’s a mismatch in workload and workforce; too much work to be done by too little people. This situation could be temporary for example, a company that needs to implement overtime to handle the incoming stock or a sudden surge of sales during festivity period. It could also be a permanent situation whereby your company does not employ enough manpower to deal with your business’s demands. While the first one can be corrected or managed by overtime, it’s much better for a company to resort for a better solution by employing more staff to match the requirements for the second scenario. Forcing your employees to work overtime at all times can lower down the morale and the overall productivity. 

 Overtime also can result from too many meetings, too many emails and too many distractions. At the end of the day, employees need to do what they need to do and when the time required for them to do their jobs is replaced by meetings, answering emails and office distractions, they will find a way to finish their job by taking overtime. In situations like these, managers need to pay attention to the activities assigned to their team in the office to make sure that employees get ample time to settle their required jobs. Overloading your staff with office activities that are not productive is not the way to go to achieve excellence. Cut backs on meetings, simplify email replies and identify areas of distractions in the office to make your staff more focused on their tasks. 

 However, in lesser circumstances, over striving staffs also like to take overtime willingly because they want to prove their worth to the company. My life is my work and my work time proves it, so please let me climb the (corporate) ladder. It wouldn’t become a problem if a company allows overtime and happy with these over striving employees. Nonetheless, various researches have proven that spending too much time in the office could be unproductive and shouldn’t be encouraged because it’ll cause the staff to overwork and not performing at his/her ideal rate. 

 Manage your workforce’s overtime by fixing its causes. The objective is not to eradicate overtime but to keep it at a minimum to control cost and to maintain employee satisfaction.

 TimeTec TA provides a tool to manage your business’s overtime by allowing you to set the rules and schedules that favor your company. Give it a try by signing up with us at www.timetecta.com and get 10 user licenses free for life. 

 Note: The writer does not apply for overtime to write this blog entry.
Attendance Automation

15 Do’s and Don’ts in Choosing Time Attendance System and Save Your Business Unnecessary Cost



1. Do track time because time in business is costly, it amounts to dollars and cents as the time ticking away. Leaving your business without a proper method to collect and track workforce’s time can expose your business to additional unnoticeable cost. With various time attendance solutions available in the market, choosing one suitable system for your company can be a tricky choice. TimeTec TA offers 10 user licenses for free when you open an account with us and you can link it to biometrics system, mobile clocking and web clocking all at one flat cost of USD2 per user per month. 

 2. Don’t invade privacy of the staff by prying on their activities during their free time. What an employer can do is monitor the use of time during the employees’ work time, and that’s how important accurate time attendance system that can detail the work time, break time, over time and etc for a company. 
Check the daily work rate in TimeTec TA to get the overview of your company's work performance.

 3. Do include staff participation in the solution. Certain time attendance solutions can be one sided whereby only the employer has the upper hand when it comes to staff’s attendance, in other words what employer says go. A system that can provide the employees a channel to request for change and to view their own data are the one you should be looking. Like TimeTec TA, not only the staff can view their data, they also can request for amendments if any irregularity found in the data. 
Staff can request for change if they found any irregularity in their attendance data in TimeTec TA

4. Do make it easy for all involved to use the system. TimeTec TA provides a few viable options like fingerprint system, clocking via mobile phone, clocking through web browser and in the near future customers can start using NFC and Beacon technology to track time easily without invading anybody’s space and privacy. 

 5. Don’t spend time on manual processes with the conventional time attendance system like punch card where your HR personnel have to spend a lot of time keying in the data at the end of the month. Subscribe with a solution that can provide you with automated and reliable data that is readily available for processing at anytime you want.

 6. Do have a flexible system that caters to all sorts of scenarios you require in your organization for example different scheduling, multiple shifts, different pay rate, various work codes, connection to payroll and many more.  

 7. Don’t ignore the past events just because they are over. Use the historical data of your company to improve your organization and remedy any issues you have with your workforce based on real data. With TimeTec TA, all past data is available and accessible to be used for system improvements. 

 8. Do have real-time flexibility that provides convenience to system user. In this time and age where waiting is a not an option, real time data is valuable for any company to process and view the required data instantly. TimeTec TA cloud solution provides real time data at its best.

 9. Don’t invest on a system that makes buddy-punching possible. While having a lot of buddies in your life is a plus point, having a buddy clocking in for you is definitely time theft. A system like TimeTec TA curbs buddy punching with its biometrics, and also GPS location tag should be the system of choice. 

 10. Do connect with Payroll or importation feature because having a system that can integrate with other important system seamlessly can eradicate a lot of work load and pressure in no time at all. With the readily available data in TimeTec TA, connection to third party software through SDK is made easy. 
Some payroll systems that is compatible with TimeTec TA. 

11. Do have positive UX or great user experience for users to feel familiar, at ease and can navigate through the solution intuitively without having to be guided or assisted by technical people. TimeTec TA made UX its priority. 

 12. Don’t be afraid to switch system because technology and system evolve through time and with time to present the market with the most feasible systems for the current conditions. Holding on to something that is not effective is just plain ineffective. Cloud system like TimeTec TA is the clear future and data accessibility is the crux of today’s workforce. 

 13. Do comply with the law of the country and the policy of the company because non-compliance is damaging and expensive. The time attendance system you choose must be able to match the law requirements and adhere to the company’s policy. 

 14. Do choose a system that has a future because things changed according to time and business needs. A trend doesn’t last long but a good and comprehensive system like TimeTec TA cloud is the need of today’s workforce. 

 15. Don’t forget to test before you invest in any solution. TimeTec TA provides an ample time for a company to test on the feasibility of the system before they commit to it. Plus, 10-user licenses free are available at your disposal. 

 Time attendance solution is an integral part of a company because let’s face it, while honesty is the best policy, time theft amongst employee still plaguing the workforce world even today and it is causing the company’s unnecessary cost. Choosing the right time attendance system could potentially save some excessive spending and the system could train the employees to be a disciplined workers that are worth the company’s investment.
Attendance Automation

Managing Your Roster the Right Way


A well-built rostering can potentially be the key to success for an organization. Being able to effectively roster your workforce to match your business’s demand will definitely ensure your company better production and services for your customers. However, managing your roster right can be challenging because it involves more than just selecting employee to work on a certain date/time, the rostering also comes with rules that they (employees) need to adhere to in order to be eligible for pay/claims and accurate attendance records. With better management of rostering, you can control your cost, better your productivity and provide better worklife balance for your workforce. 

 Here, we share 5 tips on how to manage your roster effectively.

 1. Play to Your Business’s Advantage 
You need to focus on what’s best for your company. Allocate the work hours, shifts, and responsibilities, and then work out the cost to build an efficient roster. DO NOT plan rosters that do not play to your advantage. Having a clear idea of your roster cost could be an added benefit to your operation. 

Setup your schedule in TimeTec TA by defining the work hours and attendance rules before generating the roster.

Set the schedule pattern and assign users to the roster.

 2. Share the Best Shifts
Sharing is caring, and sharing the best shifts is advisable when it comes to shift assignment. For example, in a restaurant environment, some shifts offer better tips than the other, while for other employees, some shifts are harder than the other. Allocate the shifts fairly to each employee to ensure all employees get their turns. A simple act of fairness could go a long way.   

 3. Automate Rostering Task
By automating rostering task; you’d be able to handle other important tasks at hand. You will be able to make employee replacements, change of shifts day and time easily.  With a few clicks in your cloud application like TimeTec TA, changes made will reflect at everyone’s roster instantly.   
 Changes made in your roster will reflect in the Roster Overview instantly.

4. Plan your Roster in Advance, so Your Employees can Plan their Lives
It’s always good to plan your roster so your employees can have the overview of their work shift pattern in the coming weeks. Also, if you happen to have employees taking leaves, you can plan for the replacement right away. This also would allow your employees to achieve the work-life balance and plan their lives better. 

 5. Roster is Staff-Friendly 
It would definitely be a pain-in-the-neck to call the office every time you want to check on your roster. Of course, pinning up the roster at the Memo board would work, but by simply making your roster accessible to all your employees at anytime will result fewer last minute scheduling changes. With cloud system such at TimeTec TA, employees can log to their account and check their own roster on the web AND also from their mobile phone through TimeTec Mobile app. 
In TimeTec TA, employees can check their full roster and also get to view their attendance history (work hour, short hour and over time hour) for the previous days, from PC or mobile phone. 

In any business, rosters can vary from the straightforward 9 – 5 working hours to the complicated shifts, thus it is important to have an efficient and well-organized roster to keep the employees in order. A messy roster can result in unhappy employees that may create more ‘sick’ absences and create a hole in your roster, and your pocket too. 

 Use TimeTec TA to help organize and manage your roster and workforce easier. Hop on the cloud and join us today at TimeTec TA. 
Attendance Automation

Take Control of Your Data Security with TimeTec TA


Nowadays, data is proven to be an asset and it is an obligation for organization to manage and safeguard its data. TimeTec TA offers a few features that will allow companies to take control of attendance and employees’ data effectively and securely. Let’s check out how to take control of your data with TimeTec TA.  
Organization Structure
Organization structure differs from one company to another and TimeTec TA’s Organization Structure feature embraces the dynamic nature of various companies’ structures. With this feature, you are free to determine the layers and structure of your organization and by using the drag and drop function, you can easily add in users under their respective divisions. By defining your own, you will be able to filter your data searching according to the structure and you can determine data accessibility later in Manage System Roles & Admin. Not all data is accessible to every department and this Organization Structure feature allows one department to access different data than another department. Try it out and see how this feature can benefit your company. 


Field Layout
Every application has its own standard fields and sometimes these fields don’t suit the requirements of certain companies. Field Layout feature in the Company tab allows you to determine and customize the important fields required for your company. Create your own fields, for example Marital Status, and determine where the field should appear by setting it right in the Field Layouts section. If you don’t need certain fields to be in your system, you can just remove them from the Field Layouts, it is that easy! This feature provides you with control to determine what kind of data do you want to gather for your organization. 
Note: Currently this feature is made available only for User module, but rest assured it will be extended to other modules in the near future to accommodate larger requirements.



System Roles
When it comes to attendance data, employment information and such, Human Resource Managers must have the highest accessibility into a Time and Attendance System like TimeTec TA. Managers from different departments for example, should only have limited access to the data and perhaps to their own department only. To manage data accessibility, System Roles feature is the solution. Create your system roles and determine your users’ accessibility; you can decide whether to allow them to view, edit, configure format, and etc. You can assign a role to a division and once this is done, proceed to assign system roles in the Admin tab. Use System Roles feature to secure your important data from being exposed to unauthorized individuals.


The main reason people choose cloud solution is to have all data accessible at all times. By TimeTec TA having features like Organization Structure, Field Layouts and System Roles, TimeTec TA puts the control of data back in the employer’s hands. 

Experience TimeTec TA by signing up for the 30 days FREE trial at http://www.timetecta.com/. We also offer 10 free user licenses valid for a lifetime when you register with us.

Try TimeTec TA today! For other cloud solutions, go to www.timeteccloud.com
Attendance Automation

Keeping up with TimeTec Mobile




Many of us are inseparable with our mobile phones. Everyday, more and more interactions were done through mobile phones. People socialize, work, shop, pay and play on their mobile and the lifestyle of the world’s population is forever altered. With the increasing use of mobile applications to cater to the current lifestyle and modern business requirements, application providers need to be on top of their game and provide all the features accordingly. 

 At TimeTec, we are constantly making improvements and enhancements to deliver the best possible solution and positive user experience to our customers. If you haven’t had the chance to get a hold of TimeTec Mobile yet, let’s take a look at what it has to offer to better your business

1. Easy attendance clocking complete with GPS tag
So you have employees that need to go places, meeting clients, perform maintenance, installations and such. How do you confirm their attendance when they are not at the office? TimeTec Mobile is the answer. With TimeTec Mobile, employees simply need to login, clock their attendance and, you will get their attendance log and GPS location showing their exact location. This way, you’ll be certain of your employees work time and also their whereabout. Talk about killing two birds with one stone! (No animals were harm in this process, we promise)

2. Attendance data in your hand
Whether it’s today or last month’s attendance, they’re all available in TimeTec Mobile. With the new organization structure and user role added in TimeTec TA application, the attendance information displayed in TimeTec Mobile will follow the hierarchy and privilege set. For example; managers can only view attendance of employees that are assigned under them, while normal employees can only access to their own attendance. 



3. Report generation made easy
One of the perks of having all data in your hands is that you can generate report at any time, anywhere. TimeTec Mobile allows you to generate Electronic Time Card; which will display general attendance records and Tardiness Report, containing late in, extended breaks, early out and absence data. Report will be generated in pdf format and it can be printed, if necessary. (We repeat if necessary because we love trees)

4. Get notified on important events

TimeTec TA has notification system to send birthday greetings, welcome note for new staff, memos, and get notification on your employees’ attendance status. The notification for attendance is made to monitor on your employees’ attendance; for example if you set the notification at 9:00 AM, you will get notified on the list of employees that haven’t arrived at that time. All this can be set in TimeTec TA application and a push notification will be sent to your mobile every time there’s a notification. 


5. Get the big picture
You are responsible for your own attendance! In our latest update we’ve summed up the attendance data for you on one mobile page. Get a glance of your daily attendance status from the overview and know who’s working, taking leave or missing from work. Each staff is responsible for his own attendance and each user can view their own attendance on their mobile and this can be made a self-discipline indicator to teach staff to be more discipline with their work time. 


Mobile phones have become the extension of modern society. TimeTec Mobile is a great mobile app to help ease your workforce management and a tool to discipline your entire employee. Get the 30-day FREE TimeTec TA trial account, set it up and combine it with TimeTec Mobile for easy and efficient workforce management. TimeTec Mobile app is available in both iOS and Android and it’s FREE. Give it a go!
Android

LET’S TALK ABOUT TIME – PART II


"Time is really the only capital that any human being has, and the only thing he can’t afford to lose” – Thomas Edison. 

 Good time management helps your business grow. In the previous post, we have discussed 3 options in time management; time zone, time range and rounding of time, and how you can utilize TimeTec TA to your advantage. Now, let’s continue on how TimeTec TA can help you manage your employees’ times further.

 BREAK TIME
Every employee’s well being needs to be taken care of, and providing breaks such as lunchtime and tea break is the common practice in various organizations across many industries. TimeTec TA comes with the option to define a maximum of 5 break times in every schedule complete with the setting up of the rules for these break times that adhere to the company’s policy. 

Define your break times and their rules for more accurate work-time information. 

More detailed break rules can be defined at the Break section. For example, a company can determine whether to deduct lunchtime for employees who work half day or a company can choose to deduct extra break time from the employees’ working hours. The total work time for each employee will then be calculated based on the rules set in this section. 



OVERTIME
Overtime can be a cost-effective way to fulfill your organization’s production needs by utilizing your current workforce or it can backfire if it’s not managed properly. Demanding workers to work overtime can cause dissatisfaction amongst employees that could result in bigger problems in an organization. Therefore, it’s crucial for the management to comply with the overtime local labor rules and with TimeTec TA, these rules can be preconfigured and they will apply accordingly when managing overtime. For example, an employee must not be working continuously for a certain hours and the salary calculation will depend on the day the overtime is required and etc.  

Set your overtime at the Clocking Schedule section or at the Overtime tab in TimeTec TA. If your company permits overtime within a specific time, for example from 19.00 until 21.00, you need to set the overtime in the last column of Clocking Schedule to indicate the time range. 

Set the specific time for overtime directly at the Clocking Schedule tab. 

However, if your company allows the overtime to start directly after working hours, you only need to set the options at Overtime tab and leave the overtime section in Clocking Schedule empty.



“Until we can manage time, we can manage nothing else” – Peter Drucker.

Managing time is far from a simple task and having a good attendance management system like TimeTec TA could play at your advantage. Be in the know of your employees’ attendance activities and manage them right.

Start managing your time with TimeTec TA. Get your 30 days free trial today!
Attendance Automation
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