Work Smart During A Pandemic with Smart Tools

The pandemic post a real challenge to businesses the world over. Lockdowns upon lockdowns stress businesses even further with no end in sight. Yet, while many suffer the consequences, some thrive. Online retailers like Shopee recorded revenue for Q4 2020 at US$842.2 million, up 178.3 per cent year-on-year, according to the financial results of Sea Limited, the owner of the Shopee retail platform. Their counterparts like Lazada, PG Mall and Zalora also recorded an increase in sales and activities.

The reality is that people are forced to change their behaviour to suit a different world, to continue living despite the hardship. People are changing their buying behaviours and social behaviours, and offices are altering strategies to stay relevant to survive. In this situation, many businesses have no option but to allow most of their workforce to work from home. 

In helping the workforce accommodate the new norm, TimeTec has prepared a perfect ready solution for companies to adapt instantly and smoothly to this change. The App that can record attendance with accurate GPS location convenience the office and the employees, providing the business with a win-win solution at a great price. All employees have to do is to log in to the App and tap on the GPS clock to record the attendance, and the admin can manage the workforce from the real-time data available in the system. That is what TimeTec TA from TimeTec offers to all its subscribers.

The convenience and data accuracy, all in one solution, and all the data in TimeTec TA are transparent to both parties, and discrepancies can be attended to immediately, along with proof. 

At the same time, TimeTec also offers a tool to manage employee leave via App, which offers practicality at its best. TimeTec Leave App presents each staff with their leave details, and all leave applications and approvals are made via the App, hassle-free. These two Apps can be subscribed as a pair or individually. 

Compare the cost, features, and practicality, TimeTec solutions are a winner on all fronts. 

On top of that, TimeTec offers another great initiative that welcomes entrepreneurs and individuals to market TimeTec solutions to all. With solid guidance, support and reward scheme, TimeTec Reseller Program is a fantastic way to share the business with those initiated to bring this solution to another level. For those interested, get the details here. 

Change is inevitable, and adapt to change we must. So don't stress out during this difficult time; instead, think smart and use the tools available in the market to better the business, to get ready for the future.

A Guide to Creating A Safe Workplace

The Covid-19 pandemic has taken the world by storm, and it has affected all walks of life without exception. The workplace we once knew no longer operates the same way without imposing a risk on our health. As I'm writing this post, Malaysia's number of positive cases maintains at the 5K mark, a slight drop from 9K three weeks earlier, and 60% of the Malaysian workforce from diverse industries are instructed to work from home during the Full Movement Control Order (FMCO) restrictions that have been imposed since the 1st June 2021. 

In anticipation of achieving herd immunity by the end of the year and welcoming the entire workforce back to the office, companies must take necessary precautions to ensure that the office is a safe sanctuary for all. So, where do we start? 

Let's Start with Five Simple Safety Measures for A Safer Workplace.

Safety from the Get-Go

After nearly two years into this pandemic, people are familiar with wearing masks (or double masks) and temperature reading. But, even when herd immunity is achieved, it doesn't mean that we can put our guard down and be relaxed about this crucial step. The office needs to make sure that entrances are equipped with contactless devices that can authenticate employees with mask, and even better, read the temperature simultaneously. Strike two things with one, and FingerTec Face ID 5 is a great choice to consider.

Maintain that Social Distancing
No. No group hugs just yet, please. Maybe in 2028, if we are lucky. Take that ruler and start making adjustments to the seating positions to ensure that one person is sitting at least one meter apart from another. And, stop that office gossip or take it online; whispering is dangerous for everyone's health. 

Stop Hotdesking
Maybe it was hip in 2019, not anymore. Sharing space is a bad idea in this pandemic. A company must assign a permanent space for each employee, and if that space is not available, work from home is a better option for that employee.  

Make Wash Hand Easy
Nobody fancies frequent washroom visits just to wash hands. Add a few sinks in the office to accommodate and encourage this behaviour. Just a few simple sinks to wash hands; they are not gonna cut a hole in a company's pocket, right? 

Contactless Bathroom Products
And it's time for a company to consider contactless bathroom products like a contactless soap dispenser, a contactless tissue dispenser, automatic flushing. Expensive? Not really if HR knows how to explore the likes of Shopee for better deals on these essential items. 

The pandemic has taken a toll on everybody, and many fear going back to the office with a total capacity. Before sending that memo asking all to return to the office 'as usual', perhaps HR can offer sessions to understand those fear and find ways to mitigate them.

Managing Workforce in a Pandemic

The third wave of Covid-19 pandemic is here. Now positive cases in Malaysia has hit 3000-4000 daily, and everyone is busy going about their business despite the movement control order. To think about nearly a year ago when everybody was totally locked in their own house for more than two months when the positive cases didn't even touch triple digits, today's approach to the pandemic is baffling. Even more challenging for businesses is how to manage the workforce during this raging pandemic, without putting anyone at risk. Furthermore, there are infected patients from the recent c-19 variant  showing no symptoms whatsoever, making it even harder for the company to suspect a possible positive case for immediate isolation. 

Yesterday, it was reported that from 6 January until 22 January, a total of 350 clusters had been reported with 225 or 64.3% of them being workplace-related clusters. The uphill battle continues.

The workplace can't assume a passive role in securing the safety of its workers anymore. The active role should involve having a system that identifies SOP compliance to the T before letting anybody into one's premises. High body temperature is a huge red flag. But since some of the infected are not having temperature anymore (though some do), the more critical SOPs are mask-wearing and physical distancing. One has to keep 1 meter or 1.5-meter distance when communicating with the other person without fail. 

While all of those precautions involve individual attitude, what a company to do at this juncture? Plenty.

Companies need to guard entrances with relevant devices, highlight the necessity of mask-wearing  and provide enough space for physical distancing. Lack of space in an office is not an excuse to let more in under the pretence of 30% management leniency because mask-wearing lost its effectiveness with the absence of physical distancing. Better still is to adopt a contactless attendance system where staff can clock in and out using their own devices, cheaper and safer. Now, an attendance system using App like TimeTec TA is readily available, and it's not costly to adopt.  

Another area that needs precaution is visitor management. Make your visitor system contactless—discard pen and paper, don't touch any ID for clarification. Digitalize everything. Let visitors preregister and scan the QR code when they arrive. Scan their temperature, make sure they are wearing the mask at ALL times and keeping a distance from one another. 

All the information may sound redundant, but it is crucial for us to survive this ordeal.

TimeTec provides devices as a precautionary measure during this pandemic and other solutions like TimeTec Smart Attendance (, TimeTec Visitor Management System ( for contactless visitor management and FingerTec Face ID 5/FTD ( that can scan face for recognition for attendance and door control, and scan body temperature and mask-wearing compliance at the same time. 

Patrol Monitoring Done Right in 3-Step with TimeTec Smart Patrol

The common problem of companies employing patrol guards is, the monitoring of the guards while they were on duty. For companies that deploy a conventional patrolling system, the guards might be visible around premises, but without a proper monitoring system, the guards are not adequately tasked, forcing them to act on an ad-hoc basis most of the time. As a result, reports could be misleading, all over the place and difficult to trace. Delay in reporting of incidents also contributes to the inefficiency of security management. In a nutshell, the absence of a monitoring system to complement security guards might compromise the security quality companies are aiming for when vital information is lost in translations.  

TimeTec Patrol, the cloud-based smart patrol system, is offering companies with a viable monitoring system in 3 simple steps. 

Step 1 - Buy NFC tags, subscribe to TimeTec Patrol at 
Step 2 - Assign Guards to Patrol Schedules 
Step 3 - Start Monitoring Patrolling Activities with Complete Report 

How does TimeTec Patrol work?
- A company needs to identify checkpoints to be installed with NFC tags for the guards to scan using an Android smartphone installed with TimeTec Patrol App during a patrol round. 
- Configure the checkpoints with schedules, patrolling routes and list of incidents.
- The App will notify the guards before duty starts. Instructions onscreen are straightforward and intuitive for security guards to conduct their patrol duty.
- The guards can report incidents immediately via TimeTec Patrol App if they encounter any security breach during patrol round.
- The security supervisor can monitor daily patrolling activities in real-time. The system will notify any unattended task.
- Export comprehensive patrolling records, including scan time of each checkpoint as a report to the Management.

The latest deployment of TimeTec Patrol is observed at CSC Steel Holdings Berhad, a manufacturer of steel products with a factory located in Melaka. Addressing the factory security, they were finding ways to improve the quality of the patrol guards and their activities. Having TimeTec Patrol in place to support the guards during their patrol sessions, the Management receives direct reports of the activities and the happenings during those patrol rounds.

TimeTec Patrol gives companies better ROI for their security investment. It is easy, efficient, affordable and fuss-free. Visit us at 

Fulfilling Operation Goals with TimeTec Smart Attendance

“What are the operation goals of your business?” 

Most acknowledge that a rhetorical question will prep readers of what’s coming. Here comes another question that is worthy of being pondered on. 

“What exactly do operational goals mean?”

They are short-term goals that should be achieved within a predetermined time frame, focused targets, and attainable. 

Operational goals should serve 4 essential purposes: 
(1) Provide guidance and direction, 
(2) Facilitate planning, 
(3) Motivate and inspire employees, and 
(4) Help organizations evaluate and control performance. 

By identifying fundamental workforce objectives, these short term goals are going to contribute tremendously to your long-term business viability. Realization of this, this blog post will be an article of faith in which one should accept that these small goals do make a big difference in many ways. Since the saying goes, “To achieve big goals, start with small habits.”

We being a trusted brand in the market that provisions hardware products to develop and offer cloud solution services and integration, always pledge to place customers’ needs to the forefront of our business agenda.

Take a step back to what we have talked about earlier; you are going to need to build a powerfully successful team to make things happen - To be more accurate, to carry out these operation goals. But how certain are you to maintain, function and then strive to excel? TimeTec TA is going to enlighten you in many beneficial ways when it takes its full swing at your operating system.

Tie TimeTec TA to Your Efforts and Create a Healthy Cycle
First, you need an ‘Improved Staff Performance.’

TimeTec TA Features:
1. Monitor Attendance via 5 Clocking Methods 
(Mobile app, GPS, Wi-Fi, NFC, and Beacon) 

2. Traceable Records
Oversee daily attendance, unreported work staff, applied leaves, and overtime data 

3. Predefined Schedules 
Locate the location, time, and date of the team to ensure employees are working dutifully at their assigned stations. 

4. Eliminate Redundant Tasks
Automate and relief your employees from repetitive daily tasks such as inputting 
information, overseeing data processes, and generating analysis reports.

Then, you will be able to seize an ‘Increased Product & Service Quality’

Get Ambitious with TimeTec TA:
1. Fault Tolerance System
Organizations want error rates low. TimeTec TA is excellent at reducing human error in job performance. Prevent your team from unintentional faults and give no excuse for the delivery of product quality and customer services.

2. Promote Operation-wise Approaches
Develop a more goal-oriented business model while the focus on workforce management - such trivial matters can be handled systematically by TimeTec TA. 

Finally, you will relish with an ‘Increased Value Stream Productivity’

Growing and Fulfilling Management Mission with TimeTec TA:
1. Systemization 
Avoid catastrophic mismanagement of the organization and proceed with a solid future state for the series of procedures to handle internal disputes. 

2. Centralization
Frame viable strategies and take appropriate measures based on accurate data that retrieves from only one authorized system.

3. No Waste of Resources & Time
Boost productivity by reducing work processing time and unnecessary workload while adapting the conventional way of working into a more eco-friendly organization with an environmentally friendly solution.   

4. Bigger Opportunity to Fix Work
All features updated with TimeTec TA are accessible. Data are transmitted and stored via Cloud technology for constant management improvement. Deploying TimeTec TA is also safeguarding a better opportunity to help your organization to maintain higher efficiency in dealing with unexpected circumstances, and this is true. 

A successful organization relies heavily on what’s behind the wheel, and that is an actual operating system to support and drive forward the growth of the team. TimeTec TA is an evolution of cloud technology, targeted to enhance workforce management most confidently and loyally.  

* An article is written by TimeTec COO, Ms Norana Johar, covering the topic on how TimeTec TA is the remedial solution to your gatekeeping problem! Read the full article here.