How TimeTec Workforce Solutions Deliver Value by Automation

There was a time when employees reported to work by signing on a logbook located at the front desk. The workforce system was non-existence, and employee matters were handled manually. 

Fast forward to 2020, have things changed for the better?

For some, change is natural. For some others, it needs a nudge and eventually a push to seek improvements. Surprisingly, there are still many government and private sector organizations that prefer to stick to what they know and manage their business in the 'usual' way. In fact, many are still loyal to a punch card system for time and attendance monitoring, using the physical form to submit leave applications, signing in on a logbook for visitor management, and there goes the list continuing...

So, it begs the question of why automation should be appealing to the traditionalists? What are the advantages of this change and is the cost justifiable? Those who prefer the old ways might shy away from exploring new ways due to a lack of knowledge and expertise, and some are concerned about the high investment of a new system. It has to be stressed that the old-fashioned way could cost a business a hefty price and a hindrance to its future growth.    

Automation in business comes with numerous advantages. It is not merely a buzzword or a trend in business, and it is not limited to the system in the production line, it is also crucial for workforce management. Improvement in the internal process is the key to healthy growth. Businesses have to welcome automation in all aspects with open arms. Amongst the benefits of automation is the reduction of admin work, which translates to a reduction in the work hours, which eventually reduces the overall operating cost as a whole. Besides, automation streamlines communication, it provides greater visibility to the stakeholders, it offers efficient task management, improves operational stability, improves work quality, and increases employee engagement. 

And let's explore how TimeTec cloud solutions deliver values from automation.

Data Collection is a massive problem for many organizations, particularly the ones that have multiple branches locally and abroad. How to get all the data in the system uniform and in a reliable manner? TimeTec delivers automation in data collection through the ability to connect to the data collecting tools at various points. For time attendance solution, as an example, TimeTec TA users can report time through biometrics readers and many ways through the App, and all data collected will be available either in the branch and in the headquarters ready for processing. All these tools are connected seamlessly into the system, making it convenient for both users and administrators. For the leave management system, TimeTec Leave, data comes from the App and the web, centralized for the convenience of the superiors and administrators. Ultimately, TimeTec systems make data collection simple and reliable. 

Data Settings/Scheduling for a manual system is a long process because it has to be done, repeatedly, all over again, month in, month out or depending on the cycle. With TimeTec solutions, administrators need to figure out the settings and the schedules at the beginning of the implementation, and they will be applied for all or selected users until some specific amendments are required. Having all settings and schedules done right once reduces a lot of tedious work by the administrator throughout the year. TimeTec solutions offer versatile settings that fit diverse customer requirements.

Data Processing is another uphill challenge in a manual system. TimeTec solutions offer automatic data processing based on the settings and schedules that have been preset, making the process easier and quicker. Automation in data processing provides the admin with reliable data for payroll and other human resource purposes at any time of day because of data accessibility and centralization. Data in TimeTec solutions are ever ready for the organization to apply.

Report and Analysis. The report presents the data as is, while analysis is the interpretation of the data for specific purposes. TimeTec provides a variety of both automatically. It saves time, it is reliable, accurate, and presentable. 

There is no Monitoring in a manual system. If there is, it has to be manually done and impracticable. TimeTec solutions, on the other hand, provide many tools for the management to automatically monitor workforce activities, performance, and productivity. For example, the GPS clocking in TimeTec TA will provide the company with a contract tracing of the whereabouts of the staff during office hours. Plus, TimeTec provides automatic Notifications on multiple aspects to alert all the parties involved in the updates. 

Switching to an automated and digitized system like TimeTec is no longer a question to contemplate by companies in the 21st century. A small investment for this change will bring about a mountain of benefits to the business operation and sustainability in the long run. There is no room for sentimentalism. The manual system is not cost-effective, to say the least. It is time to chuck them out to achieve better productivity, quality, and engagement in your business. At the end of the day, your business requires data that can provide you with ways to save cost, time, and make informed decisions. 

TimeTec solutions are cloud-based workforce solutions designed to deliver more values to your organizations at an affordable and scalable price. Apart from automation, TimeTec solutions provide more values through their varied features and functions. Explore TimeTec solutions at 

TimeTec Biometrics Thermal Products

When Covid-19 hit, there are plenty of thermal face recognition products out there trying to grab the new opportunity in the new normal, especially when the normal businesses get hit hard. 

Almost all the similar products are from the country that first detected the Coronavirus. Nevertheless, these are the transitional products for temporarily measuring the body temperatures during the Covid threat, and they would be literally useless when the crisis is over if it comes without proper software. 

What is the proper software to prolong their life cycles and put them into normal use? 
The core software: Time Attendance and Access Control
The supplementary software: visitor management

And frankly, rarely any hardware providers have either one, not to mention both or more. Most of them claimed they have, but proved otherwise. And China manufacturers are good at producing hardware, none of them come up with good software products. 

Then who should the customers look for to save their huge investment? 

TimeTec la. Who else? 

We have been in the market for twenty years, have developed the world-class Windows and cloud-based time attendance, access control system, and visitor management as well, perfectly integrated with biometrics device cum temperature module. 

We help our customers in their Digital Transformation in the workforce management in the new normal with the health screening module, not only confined to the limited short-term purpose temporary body temperature measures without any added value. 

The opportunists’ advertisements shout very loud, but timid in every in-depth deliverable. 

And ya, our products are selling like hotcakes.

Teh Hon Seng, Group CEO of TimeTec Group of Companies. Prior to forming TimeTec, Teh led PUC Founder (MSC) Bhd to be listed on MESDAQ (ACE) market of Bursa Malaysia in 2002. Teh initiated the R&D in fingerprint technology in 2000, which later developed into a renowned global brand for commercial fingerprint product known as FingerTec. In 2008, he foresaw the trend of cloud computing and mobile technology, and over the years, he had strategically diversified and transformed its biometric-focused products into a suite of cloud solutions that aimed at workforce management and security industries including smart communities that centered around the cloud ecosystem. Teh has more than 10 patents to his name, and he is also a columnist in a local newspaper and a writer of several books.

SMEs Digitalization Journey Needs to Start ASAP

Digitalization is a buzzword that's been on many initiatives by the government and government bodies of late. More and more businesses are exploring digitalization, but with all the hype, must the small and medium companies join the bandwagon and start the digitalization journey for their businesses as well? The answer is capital, YES, and there are no two ways about it.

When the Covid-19 hit the world, and when governments ordered everything to shut down, many businesses were left without access to data. Work from home means nothing if the crucial data is not available to the teams, and managing business becomes harder without vital information. If the pandemic didn't teach us anything, nothing would. 

I might be biased on digitalization because I supply various digitalization solutions. But, knowing the impact of digitalization on the operation, I recommend all businesses, big and small, to initiate this process the soonest possible as to not to get left behind.  In short, digitalization refers to improving processes by using digital technologies and digitized data to your benefits.

Now, the question is, why and how? 

An organization needs to make informed decisions all the time, and nothing beats having the right data available at your disposal for that matter. Digitalization delivers data-driven insights to companies through the right solutions they adopt. For example, how do you know that you need to add more headcount to operation? A sharp and consistent increase in overtime work hours is an alarming occasion you should be aware of. How to manage workforce availability during festive periods? Figure out the leave pattern from the existing data and plan accordingly to ensure smooth operation and maintain employee engagement. 

To err is human, digitalization is divine. Humans are prone to errors, but it doesn't mean that humans can't mitigate those errors with the right solutions. Automation reduces errors to the minimum and provides the much-needed accuracy that a business desires. Set your solution(s) to the settings your business needs, and let the system provide you with the outcome of expect. For example, workforce management is a tedious work involving multiple areas such as attendance, leave, payroll, claim, etc. It's only wise for a business to automate tedious processes like clocking time, clocking hours, leave accruals, leave calculations, and focus on more important matters such as staff engagement and development. 

Providing all the right digital solutions will empower your staff to engage with the tasks at hand better and more effectively, and release them from the bore of doing manual tasks. However, while many are familiar to navigate with the latest technologies, companies need to pay attention to the older employees who might shy away from learning the new solutions. 

Having Smart Attendance on mobile like TimeTec TA improves processes and provides accurate data all the time. 

Digitalization is necessary to optimize processes. We can't continue running businesses today using the past decade's strategies. Connectivity and accessibility are the keys to running companies in this century. There are plenty of affordable cloud solutions out there that can assist business workflow, consolidation of applications, making data accessible by the right people, at the right price. Digitalization is no longer exclusive to those bigger players with a big budget and a legion of the IT team. 

Businesses need to kick start digital transformation as soon as yesterday. It could be a gradual and slow process, unique for every business, but companies have to start somewhere. Eventually, all businesses should aim to operate digitally in the 21st century because that's the responsible thing to do to stay relevant in this digitized world. 

Note: TimeTec offers 3-month FREE Smart Attendance to SMEs in Malaysia only. Click this link and fill-up the form to redeem yours. 

6 Tips To Consider Before Purchasing Covid-related Machines

Covid pandemic has caused a caution on the biometric attendance system, especially the fingerprint method due to its contact nature. Nevertheless, not all is lost for the industry as the ABI research predicted contactless biometrics to rise by 20% in 2020. First and foremost, people have since demonstrated hesitation when it comes to touching a surface that someone else has previously come into contact with. This pandemic is causing a permanent change in society, and therefore, we need to prepare plans and options for a better future. 

There are certain things you need to be wise about when choosing the right machines because the ones you opt for will be taking over the manual job to help determine the group of Covid-19 immunity for you. Most importantly, understanding different biometrics modality will upgrade your knowledge of digital adoption and help you decide which Covid-related machines are the best fit for the varying requirements and restrictions you concern. 

Here are the 6 TIPS to consider in finding the COVID linchpin of your organization and premises: 

Don't EVER compromise on quality. Low price products never deliver at a level that demonstrates value for money. Since the outbreak of Covid pandemic, touchless technology has been in the rise of demand. Biometric brands and suppliers have desperately released features in supporting the critical condition with characteristics to help identify individuals' body temperature, verification even with a mask on and touch-free palm reading. However, these biometrics devices embodied with these features come at a relatively high price. For those that have been grappling with safe ways to reactive workers and re-engage consumers, you shouldn't give in quality over prices because the quality of the product should be consistent. You can't have a machine that reads human body temperature today and having a huge variance the next day. Price usually reflects great and trustworthy features in a brand which eventually conveys customers' trust. Choose a quality-driven brand!

Rigorous comparisons of modality strengths & weaknesses. The design of these contactless technologies is for protection and to mitigate the risks of Covid-19 exposure. Surely buyers would expect to have a decent camera resolution to capture professional and high definition templates images for high accuracy of verification. Despite many brands offering identical features and upselling with capabilities such as low error rate, false acceptance rate (FAR), high identification rate, and false reject rate (FRR), you must go in-depth into laying out the specifications. List down the convenience, usability, acceptability, effectiveness, and the budget of each device you shortlist before making the decision. Optimal satisfaction begins with a little extra work! 

Hygiene is where you put an end to the deadly pathogen. Users and companies refrain from using contact-based modalities during the Covid crisis due to the transmissible germs on surfaces and the likelihood to be in contact with other contaminants. For this very reason, contactless is now the new norm that is shaping the additional biometric system standards. Therefore, the contactless system that you choose must be contactless from the enrollment process through the verification process, every step of the way must be completely Touch Free!  Reduce the risk of being in contact with contagious individuals, start by ensuring that the system is fully hygienic!

Say NO to vulnerability, Say NO to spoofing threats. A trusting machine should prevent you and others from being victimized. Data breaching and phishing attacks are in rising numbers when the world is so exposed to technological advancement. People have been relentlessly pursuing systems whereby they do not have to substitute information security nor safety management systems in exchange for the utmost benefits of this functionality. It is, therefore, crucial to look into systems that are built-in with a powerful anti-spoofing feature and allow the enabling of this protection feature for more protected identity proof. The higher the security ratings the machine has, the higher accuracy it is in granting permit (or deny) building entry without you to fret day and night.     

Ability to cope with inevitable feature challenges. The current crisis has rapidly accelerated and expanded the distancing initiatives, new product launches and enhancements that focus on mitigating Covid spread and advancing the capabilities of existing products are there for us to witness. Various recognition technologies, including facial, palm & vein, fingerprint, iris security system are the shared best practice most organizations have adopted. Select the optimal available resources out there, elasticity is important in preventing system failure in the long run. 

Mobile credential solution for a freer and safer urban office lifestyle. Using personal devices as the standalone infection-free biometric system is now regarded as the best protection equipment to cope with the Covid viruses. Mobile clocking/ access solution as an alternative adopted the concept of Phone tap, made easier to ease the pressure and tension of close contact amid the potentially contagious environment. Before you decide to purchase these machines, you should know there is a lot more you can do than just investing a fortune amount of money into a single-purpose device.  Research on reputable brands that create opportunities and use that choice to make a positive impact! 

Go on to find out the other essential aspects of your concern to make it investment-worthy. The key is not only to complete the safe distance requirements but also to add values for a long-term digital transformation.    

Here’s A Trusted Brand with Trustable Machines & Solutions:
TimeTec Cloud-based Solutions & Advanced Biometric Hardware At Your Disposal
*Suitable for Border control, airports, payment, hospitals, commercial and residential spaces

Make that technological transition count!

Watch Video:
Smart AC1/TD : Your Initial Shield Against Covid-19

Choose Your Right Emerging Market Smart Technology Provider

Name the best-selling products during the Covid-19 crisis. Easy. Sanitizer, face mask, gloves, body temperature scanner, face recognition device with masked face detection, and IR thermal scanner…… 

The business environment is getting tougher. Some industries have been hit hard, and some even ran out of businesses. In order to survive as a businessman, the solution can be rather straightforward - that is to say, stop promoting non-transactional promotional messaging and start promoting your best-selling products, at least for now, temporarily. 

And, we saw too many newcomers flock to trade products they aren't familiar with. How about the result? Good. One thing to be sure of, their intention is clear - As long that they can get a good price from the suppliers and able to respond quickly to the market demand (especially consumable merchandise like sanitizer, face mask, and gloves); As long as the products are genuine enough to satisfy consumers' concerns with minimum risk and doubt.

However,  have you ever thought through enough when it comes to purchasing a face recognition device with IR thermal scanner? First and foremost, “How reliable it is to buy a product from a 'stranger'?”   

The answer will always come negative in the first place: Yes, you shouldn’t. That is because you will not be able to guarantee the course of action of this decision. Unless you plan to thrash it when the crisis is over OR keep it in your storeroom awaits for the next pandemic attack, only if you are lucky to have a functional device by then.

Despite how inexpensive the product is, there is always a price tag you would have to look at. Without careful consideration, it might even cost you a fortune. Under some circumstances, you might need more than just one unit. That is when you will realize how important it is to seek a credible and sustainable product because the brand answers your concerns. Questions like, How well can temporary newcomers handle the warranty period? How about technical services and support? How long does it take to set up and conduct installation? Is training essential? Does it support software integration?

Perhaps, all you need at the moment is just to automate the body temperature reading to meet the required regulations during this crisis? If the crisis prolongs or that it is over, it is certain that you will still wish to want this expensive device to do something useful other than just measuring body temperature, wouldn't you?  

What are those advantages activities the device could contribute to benefit your business? It goes back to the software. Be it Windows-based, web-based, or cloud-based. The biggest beneficiary will ly in these three areas: 1. Time and attendance, 2. Access control (if the device supports access control) and 3. Visitor management.  All these areas involve year-long professionality. If the existing system in your organization is efficient, how does this device of yours hook up to your existing system? If your organization hasn't installed with one, does the device come with good software that can smoothen your business operation in the long run? These questions become critical in this tough time that we are enduring, you were to have spent every penny wisely. 

Opt for a device that not only helps you to combat coronavirus, it also does the job to digitalize your daily operation, keeping you up-to-date with the latest smart technologies
Kill two birds with one stone and we called it a wise man's choice.

Word of advice: Check details of the background of the short-term newcomers or opportunists who you have come across selling face recognition with masked face detection and IR thermal scanner. Avoid irresponsible sellers and place the right order with the right brand. 

Teh Hon Seng, Group CEO of TimeTec Group of Companies. Prior to forming TimeTec, Teh led PUC Founder (MSC) Bhd to be listed on MESDAQ (ACE) market of Bursa Malaysia in 2002. Teh initiated the R&D in fingerprint technology in 2000, which later developed into a renowned global brand for commercial fingerprint product known as FingerTec. In 2008, he foresaw the trend of cloud computing and mobile technology, and over the years, he had strategically diversified and transformed its biometric-focused products into a suite of cloud solutions that aimed at workforce management and security industries including smart communities that centered around the cloud ecosystem. Teh has more than 10 patents to his name, and he is also a columnist in a local newspaper and a writer of several books.