Managing Workforce in a Pandemic

Tuesday, January 26, 2021 FingerTec 0 Comments



The third wave of Covid-19 pandemic is here. Now positive cases in Malaysia has hit 3000-4000 daily, and everyone is busy going about their business despite the movement control order. To think about nearly a year ago when everybody was totally locked in their own house for more than two months when the positive cases didn't even touch triple digits, today's approach to the pandemic is baffling. Even more challenging for businesses is how to manage the workforce during this raging pandemic, without putting anyone at risk. Furthermore, there are infected patients from the recent c-19 variant  showing no symptoms whatsoever, making it even harder for the company to suspect a possible positive case for immediate isolation. 

Yesterday, it was reported that from 6 January until 22 January, a total of 350 clusters had been reported with 225 or 64.3% of them being workplace-related clusters. The uphill battle continues.

The workplace can't assume a passive role in securing the safety of its workers anymore. The active role should involve having a system that identifies SOP compliance to the T before letting anybody into one's premises. High body temperature is a huge red flag. But since some of the infected are not having temperature anymore (though some do), the more critical SOPs are mask-wearing and physical distancing. One has to keep 1 meter or 1.5-meter distance when communicating with the other person without fail. 

While all of those precautions involve individual attitude, what a company to do at this juncture? Plenty.

Companies need to guard entrances with relevant devices, highlight the necessity of mask-wearing  and provide enough space for physical distancing. Lack of space in an office is not an excuse to let more in under the pretence of 30% management leniency because mask-wearing lost its effectiveness with the absence of physical distancing. Better still is to adopt a contactless attendance system where staff can clock in and out using their own devices, cheaper and safer. Now, an attendance system using App like TimeTec TA is readily available, and it's not costly to adopt.  

Another area that needs precaution is visitor management. Make your visitor system contactless—discard pen and paper, don't touch any ID for clarification. Digitalize everything. Let visitors preregister and scan the QR code when they arrive. Scan their temperature, make sure they are wearing the mask at ALL times and keeping a distance from one another. 

All the information may sound redundant, but it is crucial for us to survive this ordeal.

TimeTec provides devices as a precautionary measure during this pandemic and other solutions like TimeTec Smart Attendance (www.timetecta.com), TimeTec Visitor Management System (www.timetecvms.com) for contactless visitor management and FingerTec Face ID 5/FTD (www.fingertec.com) that can scan face for recognition for attendance and door control, and scan body temperature and mask-wearing compliance at the same time. 



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Patrol Monitoring Done Right in 3-Step with TimeTec Smart Patrol

Friday, January 22, 2021 FingerTec 0 Comments

The common problem of companies employing patrol guards is, the monitoring of the guards while they were on duty. For companies that deploy a conventional patrolling system, the guards might be visible around premises, but without a proper monitoring system, the guards are not adequately tasked, forcing them to act on an ad-hoc basis most of the time. As a result, reports could be misleading, all over the place and difficult to trace. Delay in reporting of incidents also contributes to the inefficiency of security management. In a nutshell, the absence of a monitoring system to complement security guards might compromise the security quality companies are aiming for when vital information is lost in translations.  

TimeTec Patrol, the cloud-based smart patrol system, is offering companies with a viable monitoring system in 3 simple steps. 

Step 1 - Buy NFC tags, subscribe to TimeTec Patrol at
www.timetecpatrol.com 
Step 2 - Assign Guards to Patrol Schedules 
Step 3 - Start Monitoring Patrolling Activities with Complete Report 

How does TimeTec Patrol work?
- A company needs to identify checkpoints to be installed with NFC tags for the guards to scan using an Android smartphone installed with TimeTec Patrol App during a patrol round. 
- Configure the checkpoints with schedules, patrolling routes and list of incidents.
- The App will notify the guards before duty starts. Instructions onscreen are straightforward and intuitive for security guards to conduct their patrol duty.
- The guards can report incidents immediately via TimeTec Patrol App if they encounter any security breach during patrol round.
- The security supervisor can monitor daily patrolling activities in real-time. The system will notify any unattended task.
- Export comprehensive patrolling records, including scan time of each checkpoint as a report to the Management.

The latest deployment of TimeTec Patrol is observed at CSC Steel Holdings Berhad, a manufacturer of steel products with a factory located in Melaka. Addressing the factory security, they were finding ways to improve the quality of the patrol guards and their activities. Having TimeTec Patrol in place to support the guards during their patrol sessions, the Management receives direct reports of the activities and the happenings during those patrol rounds.

TimeTec Patrol gives companies better ROI for their security investment. It is easy, efficient, affordable and fuss-free. Visit us at https://bit.ly/timetecpatrol 

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