Take Control of Your Data Security with TimeTec TA

Thursday, June 30, 2016 TimeTec 0 Comments

Nowadays, data is proven to be an asset and it is an obligation for organization to manage and safeguard its data. TimeTec TA offers a few features that will allow companies to take control of attendance and employees’ data effectively and securely. Let’s check out how to take control of your data with TimeTec TA.  
Organization Structure
Organization structure differs from one company to another and TimeTec TA’s Organization Structure feature embraces the dynamic nature of various companies’ structures. With this feature, you are free to determine the layers and structure of your organization and by using the drag and drop function, you can easily add in users under their respective divisions. By defining your own, you will be able to filter your data searching according to the structure and you can determine data accessibility later in Manage System Roles & Admin. Not all data is accessible to every department and this Organization Structure feature allows one department to access different data than another department. Try it out and see how this feature can benefit your company. 

Field Layout
Every application has its own standard fields and sometimes these fields don’t suit the requirements of certain companies. Field Layout feature in the Company tab allows you to determine and customize the important fields required for your company. Create your own fields, for example Marital Status, and determine where the field should appear by setting it right in the Field Layouts section. If you don’t need certain fields to be in your system, you can just remove them from the Field Layouts, it is that easy! This feature provides you with control to determine what kind of data do you want to gather for your organization. 
Note: Currently this feature is made available only for User module, but rest assured it will be extended to other modules in the near future to accommodate larger requirements.

System Roles
When it comes to attendance data, employment information and such, Human Resource Managers must have the highest accessibility into a Time and Attendance System like TimeTec TA. Managers from different departments for example, should only have limited access to the data and perhaps to their own department only. To manage data accessibility, System Roles feature is the solution. Create your system roles and determine your users’ accessibility; you can decide whether to allow them to view, edit, configure format, and etc. You can assign a role to a division and once this is done, proceed to assign system roles in the Admin tab. Use System Roles feature to secure your important data from being exposed to unauthorized individuals.

The main reason people choose cloud solution is to have all data accessible at all times. By TimeTec TA having features like Organization Structure, Field Layouts and System Roles, TimeTec TA puts the control of data back in the employer’s hands. 

Experience TimeTec TA by signing up for the 30 days FREE trial at http://www.timetecta.com/. We also offer 10 free user licenses valid for a lifetime when you register with us.

Try TimeTec TA today! For other cloud solutions, go to www.timeteccloud.com


Keeping up with TimeTec Mobile

Thursday, June 02, 2016 TimeTec 0 Comments

Many of us are inseparable with our mobile phones. Everyday, more and more interactions were done through mobile phones. People socialize, work, shop, pay and play on their mobile and the lifestyle of the world’s population is forever altered. With the increasing use of mobile applications to cater to the current lifestyle and modern business requirements, application providers need to be on top of their game and provide all the features accordingly. 

At TimeTec, we are constantly making improvements and enhancements to deliver the best possible solution and positive user experience to our customers. If you haven’t had the chance to get a hold of TimeTec Mobile yet, let’s take a look at what it has to offer to better your business

1. Easy attendance clocking complete with GPS tag

So you have employees that need to go places, meeting clients, perform maintenance, installations and such. How do you confirm their attendance when they are not at the office? TimeTec Mobile is the answer. With TimeTec Mobile, employees simply need to login, clock their attendance and, you will get their attendance log and GPS location showing their exact location. This way, you’ll be certain of your employees work time and also their whereabout. Talk about killing two birds with one stone! (No animals were harm in this process, we promise)

2. Attendance data in your hand
Whether it’s today or last month’s attendance, they’re all available in TimeTec Mobile. With the new organization structure and user role added in TimeTec TA application, the attendance information displayed in TimeTec Mobile will follow the hierarchy and privilege set. For example; managers can only view attendance of employees that are assigned under them, while normal employees can only access to their own attendance. 

3. Report generation made easy
One of the perks of having all data in your hands is that you can generate report at any time, anywhere. TimeTec Mobile allows you to generate Electronic Time Card; which will display general attendance records and Tardiness Report, containing late in, extended breaks, early out and absence data. Report will be generated in pdf format and it can be printed, if necessary. (We repeat if necessary because we love trees)

4. Get notified on important events

TimeTec TA has notification system to send birthday greetings, welcome note for new staff, memos, and get notification on your employees’ attendance status. The notification for attendance is made to monitor on your employees’ attendance; for example if you set the notification at 9:00 AM, you will get notified on the list of employees that haven’t arrived at that time. All this can be set in TimeTec TA application and a push notification will be sent to your mobile every time there’s a notification. 

5. Get the big picture
You are responsible for your own attendance! In our latest update we’ve summed up the attendance data for you on one mobile page. Get a glance of your daily attendance status from the overview and know who’s working, taking leave or missing from work. Each staff is responsible for his own attendance and each user can view their own attendance on their mobile and this can be made a self-discipline indicator to teach staff to be more discipline with their work time. 

Mobile phones have become the extension of modern society. TimeTec Mobile is a great mobile app to help ease your workforce management and a tool to discipline your entire employee. Get the 30-day FREE TimeTec TA trial account, set it up and combine it with TimeTec Mobile for easy and efficient workforce management. TimeTec Mobile app is available in both iOS and Android and it’s FREE. Give it a go!