Scheduling in Workforce Made Easy by TimeTec

Thursday, June 04, 2015 TimeTec 0 Comments

Workforce scheduling is crucial to business operations because ultimately the objective of scheduling the workforce is to meet business demands at low cost and high productivity.  Workforce scheduling is a complex process of assigning working hours to the workforce. Different industries have different processes and the complexity varies. Depending on the nature of the business and its workload, workforce scheduling should be done right and fit the business perfectly for companies to benefit from it optimally.

Set your workforce scheduling right with TimeTec.

This document presents 3 Types of Scheduling to suit different types of workforce and their working environment. One organization might use one type of schedule or a combination of a few.

1.  Fixed Schedule: Schedule according to organization’s normal operating hours.
2. Flexible Schedule: Schedule according to total workweek hours but not fixed to the standard schedule’s rules. By default, the Flexible schedule is to record in-out pairs in use and calculate man-hours.
a.     Job Cost – A feature in Flexible Schedule to calculate the man-hours involved for a specific job/task done by a specific employee
3. Rotational Schedule: Schedule that covers a wide variety of work schedules and implies that shifts rotate according to the specific cycle. Some schedules require distribution of different shifts to the same employees in a day, which includes morning, swing and night shift. This schedule can cater up to 3 different shifts per day to rotate in specific cycle.


Fixed Schedule requires an employee to work according to the normal working hours of an organization.

A standard schedule requires an employee to work according to the standard working hours or normal working hours of an organization, which amounts to a maximum of a 40-hour workweek, where weekdays are working days and weekends are off days. This is the most basic schedule where working time is constant at 8 hours per day and with a 1-hour break. Hence, Fixed Schedule can be set for employees who are working from 8 a.m. to 5 p.m. or 9 a.m. to 6 p.m.
This schedule is suitable for normal businesses, which applies fixed working hours to a majority of employees with the exception of a few, which might need some other scheduling types.

Login > Schedule tab > Clocking Schedule.

Configure the timetable and attendance rules of the Weekly schedule.

Setup the roster by adding new duty roster. Schedule tab > Group Duty Roster

The picture is showing the working calendar for the whole year for your better understanding.