Keep Your Team Together with TimeTec Profile
Friday, October 27, 2017
Friday, October 27, 2017 TimeTec 0 Comments
Employee’s personal and employment information is most of the time private and has to be kept confidential by the Human Resource department. Information such as staff’s remuneration packages and other sensitive information need to be safely guarded by the HR personnel to avoid office crisis and complication. Nevertheless, how do the they (HR) obtain and keep that information, as well as how accessible and updated is the information are the questions management need to ask going forward.
Conventionally, when a candidate comes for an interview, the person needs to fill up a form, bring their certificates and credentials, etc, and the HR personnel will file all the information and documents for future reference. While that has worked in the past, it doesn’t mean it has to be that way to stay relevant. Times have changed and many modern companies are indeed looking for a simpler way to manage employee information and that some information needs to be made accessible to other people apart from the HR personnel to achieve corporate efficiency.
TimeTec Profile has been created to centralize all your team members profiles into one place making it easier for authorized personnel to access into relevant information when required. TimeTec Profile offers employee data online, data intact, data correct and updated at all times.
With TimeTec Profile, all employee details can be keyed into the system straight from the interview phase and the information can be directly assimilated into the company’s profile during onboarding process. No more manual data entry required when TimeTec Profile saves all the information on cloud, online, complete with soft copies of certificates and credentials. Create your company’s own organizational uniqueness by creating relevant fields to your employee’s profile. Get all the relevant details in your system and manage the organizational hierarchy easily through this single solution. No man is an island, and with TimeTec Profile, you can connect your team members effectively and efficiently. Don’t worry about confidentiality or information leak because the admin can determine the access levels of employees to safeguard your company’s confidential information and let different personnel to view different areas.
Through TimeTec Profile also, the company can subscribe to other useful workforce solutions such as TimeTec TA for workforce time attendance and scheduling as well as TimeTec Leave for leave management, and all the solutions can be managed from one place to avoid confusion and mismanagement.
By having everything integrated and accessible through different access levels, TimeTec Profile safeguards all your employee’s information so you can build your organizational structure and keep your team together effectively and affordably.
TimeTec Profile will be available by TimeTec Cloud by December 2017. Rest assured that the solution will be useful to any type of organization at a tiny price. Watch this space for more TimeTec Profile announcement.
You Are Absolutely Right, Cloud Solution is Expensive!
Thursday, September 14, 2017
Thursday, September 14, 2017 TimeTec 1 Comments
Increase Employee's Engagement, Solve Unfair Scheduling with the Right Solution!
Tuesday, August 29, 2017
Tuesday, August 29, 2017 TimeTec 0 Comments
Now You are a Reseller, What’s Next? Let’s Get Started!
Wednesday, June 21, 2017
Wednesday, June 21, 2017 TimeTec 15 Comments
1. Activate and login to your TimeTec account
Once you have been approved as a TimeTec Reseller, you will receive a welcome email with activation link. Click the Activation button or link to activate your account, and login to start.
2. Explore TimeTec Reseller Account
TimeTec Reseller account allows you to view partnership agreement, payment policy, marketing material, add Customers, add Dealers (for distributor account only), add account administrator, view your sales and also commission. Below are some pictures that will provide you the overview of Reseller and Distributor accounts for your reference.
3. Switch to Subscriber > My Account
All TimeTec Resellers will be provided with a trial account once the application has been approved. In the trial account, you will find 2 sections; My Account and application (TimeTec TA/TimeeTec Patrol/TimeTec Leave, etc). My Account is where users manage their licenses, enable auto-renewal option, check invoices, add billing admin, etc. Below is the overview of My Account.
4. Try TimeTec Solutions
To access to TimeTec solution from My Account, mouse over at the application list icon and select the application. You can also check available TimeTec solutions and activate them at Company > Company Account. Setup your account using our Setup Wizard and register to our Webinar session for a full training.
5. Update your Company Profile
Correct company information is important for all resellers, as we will be assigning potential customers to you from time to time. Assigned customers will be informed of your details; company name, address, contact number and contact person, and you will also received a notification email complete with the customers’ details. Company profile can only be edited from TimeTec solution; either TimeTec TA, TimeTec Patrol, or TimeTec Leave. At the application, go to Company > Company Profile.
Now that your TimeTec Reseller account is ready, start adding customers and promote TimeTec. Feel free to use our readily available marketing materials for your promotional activities. If your customer has created his account, contact us at email@example.com and we can assign the customer to your account. Good luck and happy selling!
For Malay version of this guide, click HERE.
Having Trouble Managing Security Guards? TimeTec Patrol has the solution and more!
Thursday, May 25, 2017
Thursday, May 25, 2017 TimeTec 11 Comments
Traditional patrolling system needs different patrolling devices with all data and reports available offline. And even cumbersome, the data is scattered all over place requiring someone else to gather it manually to fit different purposes. Because of this, some information related to patrol rounds might be missing or the data gathered is inaccurate, resulting in wrong conclusions and decisions.
TimeTec Patrol on the other hand automates data collection, monitoring and managing process and improves the overall patrolling system by making it available online and allowing security guard and the people in charge to access to accurate information and report in a timely manner and respond in real-time. By having a system that collects all activities that happen automatically, security vendor and client can take comfort that the system is giving them accurate data at all times.
The next question would be, would this TimeTec Patrol deployment easy and affordable? The answer is yes and yes. You just need the common Android smartphones that support NFC technology, those inexpensive NFC tags, a computer at the guard house or control room and of course, Internet connection.
Here’s what you will get from TimeTec Patrol.
Organize and manage security guards
It’s important to properly organize your security guards from the get go, especially if you have many branches. In TimeTec Patrol, you can set your branches and add your security guards at the locations. This way you will be able to manage the patrolling data and be certain about the security guards assigned for each location, making monitoring a breeze and accurate.
Detailed information on checkpoints
Then you need to add buildings, floors and checkpoints for each patrol location in TimeTec Patrol for better overview. You can add building floor plans, checkpoints information and task-to-do at every checkpoints. With this readily available information, managing your security guards couldn’t be easier.
All patrolling guards must have routes assigned to them. In TimeTec Patrol, you can create a patrol route for each patrol location by adding in the checkpoints, its scanning rules and time, and nothing will be lost in translation with all the information and audit trail available in the system at all times.
Create patrol schedules
Create patrol schedules and assign them to your guards. These schedules will reflect in the security guards’ mobile app, where the routes and checkpoints will be displayed according to the schedule, avoiding any confusion or void in patrol routes.
Report rounds - Tap and Go
TimeTec Patrol Mobile app supports patrol check-ins via smartphone, using the NFC technology, requiring security guards to only bring their smartphones during rounds. Simply tap on the NFC tag that is located at a specific checkpoint to report their check-in time and send incidents report, if any, and continue to the next checkpoint. Every check time will be updated real-time in TimeTec Patrol and the summary of the rounds are available as soon as the security guards finishes their rounds. The app also supports Offline Mode for locations that don’t have Internet connection.
And Many More..
In TimeTec Patrol, we have added many features that are useful to both admin and security guards. In the TimeTec Patrol Mobile app, we have a Panic Button feature that will send notification automatically to emergency contacts once it is triggered, complete with GPS location and auto-captured photos. The admin can also send new job orders to the security guards on-duty during their rounds and generate reports at any time. As TimeTec Patrol is a cloud-based system, improvements and enhancements are being done constantly and you can look forward to more new features in the future.
Security aspects like security guard for a premise is crucial but the system that manages these security guards and their patrolling activities is equally important to get accurate data at all times and immediate response during emergencies. TimeTec Patrol can deliver you that peace of mind and confidently manage your security guards and the patrolling system.
Head over to www.timetecpatrol.com to give it a try and experience the modern cloud-based monitoring system first hand. Any enquiry, reach us at firstname.lastname@example.org and we’ll be right there with you.
Flexible Working is Trending Worldwide. Are you ready to embrace it?
Wednesday, April 26, 2017
Wednesday, April 26, 2017 TimeTec 0 Comments
Flexible working is the new trend in today’s working environment. With the rising of travelling cost; fuel price, train/bus tickets and not to forget, the endless traffic jam, it’s only wise for companies to offer options like flexible work arrangements and the ability to work from home or from anywhere to their employees.
According to a survey done by PwC, 63% of workers say they expect that the standard eight-hour workday will be obsolete and 68% said they expect to work remotely instead of commute to an office everyday. Many companies are now adapting this new flexible working method such as flexible work hours, work from home, and hot desking and it’s definitely something that’s worth to consider.
Let’s see how flexible working can benefit your business
1. Reduced Costs
Less people in the office means less cubicle, less electricity bills, savings on overheads, and more. This allows businesses to grow and increase headcount without the need of having a larger office space.
2. Better Productivity
By not having to commute to the office or getting stuck in traffic jam, employee can save time and are more incline to start their work earlier and finish later. Also, flexible workers often work more effectively at home to justify the arrangement made for them and this means value increase for the business.
3. Increased employee job satisfaction and loyalty
The freedom to manage own time will give the confidence to the employee and create loyalty towards the employer. Offering flexible working can also be one of the ways for employer to retain valuable staff.
4. Reduced absenteeism and tardiness
With flexible working time, employee can work according to the time that suits them best; whether it’s morning or night. With the options given, employee will more likely to be present on workdays, reducing absenteeism and tardiness rate.
5. Attract talents
Flexi working time is something that most employees sought after; to be able to spend more time with their families and friends. This would be a great appeal that a company could have to attract more employees that want to achieve a better work-life balance.
To implement flexible working method, you also would need a good system to monitor their working time. TimeTec TA offers flexi schedule setup and also allows employees to report their attendance via mobile using GPS option. With this, you can still monitor the attendance for your flexi workers and check their performance every time.
A thing to note is, not every organization and all staff can adopt flexible working hours because some staff are required to be at the office or work place at all times due to the nature of the job like doctors, nurses, teachers, construction workers, factory workers and etc.
But for the businesses that could, let’s get flexible and use TimeTec TA!
Boss Mode - A System Role for Bosses to Monitor Workforce Performance
Monday, April 03, 2017
Monday, April 03, 2017 TimeTec 0 Comments
TimeTec TA App provides a comprehensive dashboard for administrators to take a quick look at the overview of the company’s workforce performance, and to supply a remedy for any problematic attendance patterns observed.
Ironically, the bosses’ attendance records can affect the overall data because bosses are more often than not are not reporting for attendance, they don’t apply for leaves, they don’t adhere to the work schedule and shouldn’t be monitored.
The Boss Mode is a feature in TimeTec TA that takes those bosses out of the system yet still provide them with the power to access and observe what’s going on in the Company.
Step 1 – Create a New Division under Organization Structure
In this example, we are going to name the structure as Management. There are 3 people assigned to the Management under the organization structure, consists of Jonathan as the boss. Hence, you need to create a subdivision to house Jonathan as the Boss, and subdivision to place the rest of the Top Management people. Assign them to the subdivision accordingly. You can also have more than one person as bosses.
You can also have different users assigned to different subdivision but still under the structure of Management.
Step 2 – Create System Role and Exclude Boss Sub Division
You need to create a new system role to be named Boss and select Partial Division. From the drop-down menu, exclude the Boss division (subdivision of Management). At the Access right section, select Full Module Right. Finally, assign the boss to this new system role.
With the Boss Mode, the bosses can access the system and monitor all the activities without being counted in and nobody can have access to the bosses’ profiles and the ‘performance’ and the dashboard will present the total of staff without the bosses' data anymore.
Let’s Explore Cloud Attendance, It’s Your Obvious Choice!
Wednesday, March 29, 2017
Wednesday, March 29, 2017 TimeTec 0 Comments
Attendance clocking for workers has been around for decades; the difference is the way data is collected; the objective remains to trace the time an employee works for a company. The time data is significant for a business entity not only for payroll purposes but also more importantly for the company to comply with the labor law. Punch clock, RFID card, and barcode are some of the most commonly used clocking methods and now cloud attendance is the future. Having similar objective with the rest of the time attendance solutions, we present you 7 key factors why cloud attendance should be your business obvious choice today!
1. Data Available When You Need It
Some cynics would argue that cloud solution is not new; it’s not something to get excited about anymore, yaddi yaddi yadda. Yes, it’s true that cloud is no longer a novelty solution. However, cloud solutions provide convenience that no Windows or other conventional solutions could ever offer. Data centralization is key to efficiency today; you want the data to be available when you open your laptop and when you access your smartphone, and cloud attendance like TimeTec TA definitely gives you that and even more.
2. Clocks At Your Disposal
Today’s world is so mobile, one can be at home working and one can also be away from the office and working; the office is not the ultimate workspace anymore. Cloud attendance like TimeTec TA caters to staff mobility with various easy clocking options provided on your mobile phone app, from GPS to NFC and Beacon clocking. And for the stationary personnel at the office, biometrics and pc clocking are available to link to TimeTec TA too.
3. One Solution Fits All
As your organization expands and downscales, your organizational needs change. Cloud attendance such as TimeTec TA caters to that with its scalable offerings. Subscribe only what you need and add more as you grow and vice versa. And the absence of hardware and infrastructure investment in cloud solution makes it easier for your business to make decision.
4. Transparency is the Best Policy
Access to data in many companies has always been one sided where only the company has access to your information. Cloud attendance provides you with your own data and your immediate staff’s data to enable you to oversee the overall performance, to rectify and remedy wherever necessary. The accessibility to one own’s data strengthens staff’s morale and boosts accountability.
5. Data Lost No More
Utilizing cloud attendance like TimeTec TA, data lost is a myth. For TimeTec TA, data is backed up securely in at least two servers, guaranteeing data availability at all times and data retrieval is easy, providing convenience at its best.
6. Saves Time & Money
Unlike the conventional system where you have to tabulate attendance data, do configurations through different PCs without guidance and support, Cloud Attendance made it easy by centralized configurations and settings, applicable to many branches. Data tabulation and analysis can also be easily obtained through this online solution.
7. Say Goodbye to Carbon Footprints
Cloud attendance like TimeTec TA is good for the environment. Providing flexibility in clocking methods, staffs do not need to travel back and forth to the office space to clock out, as he or she can do it from a mobile phone and the company still receives genuine attendance data. Cloud attendance also lessens the use of paper and pen because everything is handled electronically.
Open an account with TimeTec TA, get your 10 user licenses free for life, and experience the convenience of Cloud Attendance. Click www.timetecta.com for more information. TimeTec TA App is provided for free with free licenses and subscription.
Effective Overtime Approval with TimeTec TA
Tuesday, March 07, 2017
Tuesday, March 07, 2017 TimeTec 0 Comments
Attendance Clocking Made Simple with Time Beacon
Friday, February 17, 2017
Friday, February 17, 2017 TimeTec 0 Comments
Scenarios and Recommendations
Time Beacon is a small, inexpensive battery-powered device that taps on Bluetooth Low Energy, BLE, a protocol that is embedded in most smartphones, tablets and other devices of today. The tiny transmitter in the Time Beacon allows users to clock their attendance easily just by using TimeTec TA App. A user just need to open the App, tap on the Beacon icon and he is good to go! All attendance record complete with location and time will be recorded on TimeTec TA immediately.
Find out how Time Beacon could be suitable for your company. Here are a few scenarios for your reference:
1. A Small Firm with less than 25 Staff
One (1) Time Beacon is sufficient for any office with a small group of staff around 25 people or less. The Time Beacon can be placed at the main door of the office or at the reception area where all staff can do their clocking from their smartphones.
Recommended no. of Time Beacon: 1 unit (minimum)
2. SMEs around 50 staff
Medium sized offices having around 50 staff are recommended to go for at least three (3) Time Beacons to manage the staff clocking. With more Time Beacons, the transmission range is expanded and you can create different Beacon Groups to channel users to separate beacons according to their departments for example.
Recommended no. of Time Beacons: 3 (minimum)
3. SMEs with 100 staff, double storey office building
Setting up TimeTec TA using Time Beacon for an office building with multiple storey very much depending on the location and the built-up area. If you have 3 small offices at 3 different levels, each unit should have at least one (1) Time Beacon installed. However, if the office has a wide space area, it is recommended to install 2 or 3 Time Beacons per level/office to cover the entire office area and group the staff so they know which Time Beacon is meant for them.
Recommended no. of Time Beacons: 6 (minimum)
4. Factory of approximately 300 workers
Factory workers have multiple shifts, and the production more often than not operates 24/7. To ensure daily attendance records are being recorded at all times, it is recommended to cover all entrances and exits so that workers know the location of the Time Beacon and they can access to it easily. The management can group users by department or working shift to smoothen the flow of the employee and not jamming a Time Beacon at a given time.
Recommended no. of Time Beacons: 10 (minimum)
5. Office Tower of 1000 staff
Multinational companies having their own office tower can also use Time Beacon to ease their attendance clocking. Depending on the size of the office tower, it’s recommended to install at least 5 Time Beacons or more on every level. Install the Time Beacon at open areas such as lobby halls, entrances of the office and also inside offices to ease clocking process.
Recommended no. of Time Beacons: 50 (minimum)
As Time Beacon is an affordable BLE transmitter, place it at an open area to have smooth transmission. Don’t block the Time Beacon because the transmission will not get through and will cause the app to keep trying.
Get the step-by-step instructions on how to set Time Beacon with TimeTec TA here.
Cloud Solutions Freak You Out?
Friday, January 20, 2017
Friday, January 20, 2017 TimeTec 0 Comments
8 Fun Facts about the BLE powered Beacon
Tuesday, January 10, 2017
Tuesday, January 10, 2017 TimeTec 0 Comments
1. Before the days of the BLE Technology, Beacons were typically referred to Lighthouses, tall structures that guide ships to navigate at sea. The BLE Beacon, however, is no lighthouse.
2. The BLE Beacon is a small device that transmits signals. Designed on purpose to be low powered, and to emit short-range signals at set intervals. Its short transmission range makes it the perfect device for providing location-based information and services, such as marking time attendance.
4. BLE Beacons are easy to use, and apps such as TimeTec TA has made it so that users only need to Sign in, and with a single tap, you can mark your attendance in the office. It's technology, not magic!
8. When BLE Beacons are implemented with TimeTec TA in your office, you can forget punch cards and access cards, all you need is your smartphone to clock in and/or out.
- Now You are a Reseller, What’s Next? Let’s Get Started!
- Dealing With Attendance Anomalies Head On
- Role of Line Managers in Absence Management
- Reducing Counterproductive Work Behavior Using Automated Attendance System as Tool
- Handling And Managing Absenteeism Effectively With Attendance Data
- TIMETEC TA SOLVES 7 MAJOR PAIN POINTS OF RETAIL BUSINESSES
- Curbing Sick Leave Exploitation
- The Importance of Quantifying Workload in Scheduling
- Attendance Automation ADDS VALUE To Human Resources
- Biometrics, the Protection from Ghost Employees
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