Taking Advantage of Work-from-Home to Upskill Yourself and Your Workforce

Monday, September 27, 2021 TimeTec 0 Comments


Companies that invest in their employees are highly sought-after, but in reality, not everybody gets the experience of the privileges. Those willing to spend on their workforce training are also challenged by the absence of physical courses or seminars around. However, the pandemic that has dragged on for nearly two years has forced the world to accept the work-from-home concept, and now more than ever, a high percentage of the workforce is at home with some time to spend judging by the less time spent on the commute and to go for meetings in various places. Having a bit more time at home and with no shortage of online resources to learn just about anything under the Internet sun can get you ahead in your career.

The only obstacle is you and the question of 'to do' or 'not to do'.

A more initiated HR can arrange for online training of their employees in areas that need improvements, but if that is too much to ask, one has to go solo and think about how to improve oneself for the preparedness of one's career.  


Questions to ponder.

How are your communication skills?Are you comfortable in your online meet, or do you always turn off the camera hoping that people forget about you? How's your presentation skills? If ever the pandemic ends, how would you differ from the time the pandemic began? How are your writing skills? Can you prepare an outstanding proposal confidently and articulate your points excellently? Do you always have this urge to explore coding? What have you done about it so far? Do you have problems with social media marketing? 
 
If yes, is there any courses around to get you ahead of the competition?

Take a moment to think about the areas you need to upskill and do something about it in your spare time.

A few tips to get your efforts recognized are to upgrade your skill list in your employment details and sharpen those skills by applying them in your work. As the famous painter once said,
 
Action is the foundational key to all success." 
- Pablo Picasso

TimeTec solutions consist of a TimeTec Profile that allows employees to report the upgrading of their skills in their employment details. And for companies that are willing to pay for the upskill, TimeTec Claim can simplify the claim process by applying for it through an App. 
 
 Contact our solution expert at info@timeteccloud.com for a consultation. 
 

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5 Reasons You Should Move Your Visitor Management System to the Cloud

Wednesday, August 25, 2021 TimeTec 0 Comments


Isn't it easier to have a thick logbook at the reception area with a pen and call it the Visitor Management System? Yeah, if you are living in the 80s, maybe. We are already two decades into the millennium, and surely there is a better system in place to manage visitor management being offered in the market. It is essential to have a system because having details of the visitors is not sufficient for any modern organization.

Today's organizations are not working in silos. Not only that, most organizations have branches and offices in different locations; they thrive on data, which need to be available instantly and complete for review and decision-making process. Another area of focus for today's organization is security. Better information about who's coming and going into your premises spells better security and accountability to the employees and assets.

So how does a cloud Visitor Management System like TimeTec VMS could help?


Tapping on Technology 
Technology simplifies the process, making visitor management seamless and easier to manage. TimeTec VMS comes with an invite feature where employees can invite guests to the business premises for meetings through an App on their smartphone. Once the visitors have been approved, the system will provide them with a QR code for access, complete with details about the visit. At the same time, the 
system will furnish security guards with all the relevant information about the visit in the system in real-time for verification during the visits. TimeTec VMS will make the check-in time, check-out time, visitor details, invitee details available in the system for reference. The system is totally paperless, yet it is complete with essential details that make the management of visitors easier than ever.   



Secured Access and Information
Writing personal information on a logbook does not signal security at any level. Anyone could see the information because the logbook is literally an open book. With a cloud system like TimeTec VMS, the admin can limit access to information depending on roles. While the guards have access to the system, it doesn't necessarily mean that they can view everything. The system is also away from the public eyes, and no personal information could risk being exposed like a logbook could.



Software is updated at all times
What happens to a logbook once it's full? What happens to the information in the previous logbook? Tuck away in a store, where any attempt to obtain information from it could be futile. On the other hand, a cloud visitor management system is updated all the time without having to have a technician around for the upkeep and maintenance of the system. Plus, users get to use any new features introduced instantly without paying extra, and the previous data is intact and available for years.



Try it free, pay as you go
No one would want to deal with a buyer's remorse. What if the new system is not what we needed? How comprehensive could a Visitor Management System get? Would we lose money if we want to stop using it halfway? Don't worry; TimeTec VMS opens the solution for a trial so you can determine whether the solution fits your needs. Even when you have subscribed to us, you can stop it at any time without hassle. That's the beauty of a cloud system.


 
 

 
 
Access data from anywhere
We are not saying that your boss wants something urgent at 11 pm on Saturday when you are at home. But, it's not impossible. By subscribing to a cloud solution like TimeTec VMS, you can access the information anytime you want, from anywhere you want, for as long as the Internet is available.
 
 
 
 
It's time you let go of that logbook no matter how cute it is and switch to a cloud Visitor Management System for comprehensive visitor data for your organization.
 
 Contact our solution expert at info@timeteccloud.com for a consultation. 

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Work Smart During A Pandemic with Smart Tools

Friday, July 23, 2021 TimeTec 0 Comments


The pandemic post a real challenge to businesses the world over. Lockdowns upon lockdowns stress businesses even further with no end in sight. Yet, while many suffer the consequences, some thrive. Online retailers like Shopee recorded revenue for Q4 2020 at US$842.2 million, up 178.3 per cent year-on-year, according to the financial results of Sea Limited, the owner of the Shopee retail platform. Their counterparts like Lazada, PG Mall and Zalora also recorded an increase in sales and activities.

The reality is that people are forced to change their behaviour to suit a different world, to continue living despite the hardship. People are changing their buying behaviours and social behaviours, and offices are altering strategies to stay relevant to survive. In this situation, many businesses have no option but to allow most of their workforce to work from home. 

In helping the workforce accommodate the new norm, TimeTec has prepared a perfect ready solution for companies to adapt instantly and smoothly to this change. The App that can record attendance with accurate GPS location convenience the office and the employees, providing the business with a win-win solution at a great price. All employees have to do is to log in to the App and tap on the GPS clock to record the attendance, and the admin can manage the workforce from the real-time data available in the system. That is what TimeTec TA from TimeTec offers to all its subscribers.


The convenience and data accuracy, all in one solution, and all the data in TimeTec TA are transparent to both parties, and discrepancies can be attended to immediately, along with proof. 






At the same time, TimeTec also offers a tool to manage employee leave via App, which offers practicality at its best. TimeTec Leave App presents each staff with their leave details, and all leave applications and approvals are made via the App, hassle-free. These two Apps can be subscribed as a pair or individually. 




Compare the cost, features, and practicality, TimeTec solutions are a winner on all fronts. 

On top of that, TimeTec offers another great initiative that welcomes entrepreneurs and individuals to market TimeTec solutions to all. With solid guidance, support and reward scheme, TimeTec Reseller Program is a fantastic way to share the business with those initiated to bring this solution to another level. For those interested, get the details here. 

Change is inevitable, and adapt to change we must. So don't stress out during this difficult time; instead, think smart and use the tools available in the market to better the business, to get ready for the future.



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A Guide to Creating A Safe Workplace

Tuesday, June 29, 2021 TimeTec 0 Comments


The Covid-19 pandemic has taken the world by storm, and it has affected all walks of life without exception. The workplace we once knew no longer operates the same way without imposing a risk on our health. As I'm writing this post, Malaysia's number of positive cases maintains at the 5K mark, a slight drop from 9K three weeks earlier, and 60% of the Malaysian workforce from diverse industries are instructed to work from home during the Full Movement Control Order (FMCO) restrictions that have been imposed since the 1st June 2021. 

In anticipation of achieving herd immunity by the end of the year and welcoming the entire workforce back to the office, companies must take necessary precautions to ensure that the office is a safe sanctuary for all. So, where do we start? 

Let's Start with Five Simple Safety Measures for A Safer Workplace.


Safety from the Get-Go

After nearly two years into this pandemic, people are familiar with wearing masks (or double masks) and temperature reading. But, even when herd immunity is achieved, it doesn't mean that we can put our guard down and be relaxed about this crucial step. The office needs to make sure that entrances are equipped with contactless devices that can authenticate employees with mask, and even better, read the temperature simultaneously. Strike two things with one, and FingerTec Face ID 5 is a great choice to consider.








Maintain that Social Distancing
No. No group hugs just yet, please. Maybe in 2028, if we are lucky. Take that ruler and start making adjustments to the seating positions to ensure that one person is sitting at least one meter apart from another. And, stop that office gossip or take it online; whispering is dangerous for everyone's health. 









Stop Hotdesking
Maybe it was hip in 2019, not anymore. Sharing space is a bad idea in this pandemic. A company must assign a permanent space for each employee, and if that space is not available, work from home is a better option for that employee.  










Make Wash Hand Easy
Nobody fancies frequent washroom visits just to wash hands. Add a few sinks in the office to accommodate and encourage this behaviour. Just a few simple sinks to wash hands; they are not gonna cut a hole in a company's pocket, right? 









Contactless Bathroom Products
And it's time for a company to consider contactless bathroom products like a contactless soap dispenser, a contactless tissue dispenser, automatic flushing. Expensive? Not really if HR knows how to explore the likes of Shopee for better deals on these essential items. 




The pandemic has taken a toll on everybody, and many fear going back to the office with a total capacity. Before sending that memo asking all to return to the office 'as usual', perhaps HR can offer sessions to understand those fear and find ways to mitigate them.
 

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Managing Workforce in a Pandemic

Tuesday, January 26, 2021 TimeTec 0 Comments



The third wave of Covid-19 pandemic is here. Now positive cases in Malaysia has hit 3000-4000 daily, and everyone is busy going about their business despite the movement control order. To think about nearly a year ago when everybody was totally locked in their own house for more than two months when the positive cases didn't even touch triple digits, today's approach to the pandemic is baffling. Even more challenging for businesses is how to manage the workforce during this raging pandemic, without putting anyone at risk. Furthermore, there are infected patients from the recent c-19 variant  showing no symptoms whatsoever, making it even harder for the company to suspect a possible positive case for immediate isolation. 

Yesterday, it was reported that from 6 January until 22 January, a total of 350 clusters had been reported with 225 or 64.3% of them being workplace-related clusters. The uphill battle continues.

The workplace can't assume a passive role in securing the safety of its workers anymore. The active role should involve having a system that identifies SOP compliance to the T before letting anybody into one's premises. High body temperature is a huge red flag. But since some of the infected are not having temperature anymore (though some do), the more critical SOPs are mask-wearing and physical distancing. One has to keep 1 meter or 1.5-meter distance when communicating with the other person without fail. 

While all of those precautions involve individual attitude, what a company to do at this juncture? Plenty.

Companies need to guard entrances with relevant devices, highlight the necessity of mask-wearing  and provide enough space for physical distancing. Lack of space in an office is not an excuse to let more in under the pretence of 30% management leniency because mask-wearing lost its effectiveness with the absence of physical distancing. Better still is to adopt a contactless attendance system where staff can clock in and out using their own devices, cheaper and safer. Now, an attendance system using App like TimeTec TA is readily available, and it's not costly to adopt.  

Another area that needs precaution is visitor management. Make your visitor system contactless—discard pen and paper, don't touch any ID for clarification. Digitalize everything. Let visitors preregister and scan the QR code when they arrive. Scan their temperature, make sure they are wearing the mask at ALL times and keeping a distance from one another. 

All the information may sound redundant, but it is crucial for us to survive this ordeal.

TimeTec provides devices as a precautionary measure during this pandemic and other solutions like TimeTec Smart Attendance (www.timetecta.com), TimeTec Visitor Management System (www.timetecvms.com) for contactless visitor management and FingerTec Face ID 5/FTD (www.fingertec.com) that can scan face for recognition for attendance and door control, and scan body temperature and mask-wearing compliance at the same time. 



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Patrol Monitoring Done Right in 3-Step with TimeTec Smart Patrol

Friday, January 22, 2021 TimeTec 0 Comments

The common problem of companies employing patrol guards is, the monitoring of the guards while they were on duty. For companies that deploy a conventional patrolling system, the guards might be visible around premises, but without a proper monitoring system, the guards are not adequately tasked, forcing them to act on an ad-hoc basis most of the time. As a result, reports could be misleading, all over the place and difficult to trace. Delay in reporting of incidents also contributes to the inefficiency of security management. In a nutshell, the absence of a monitoring system to complement security guards might compromise the security quality companies are aiming for when vital information is lost in translations.  

TimeTec Patrol, the cloud-based smart patrol system, is offering companies with a viable monitoring system in 3 simple steps. 

Step 1 - Buy NFC tags, subscribe to TimeTec Patrol at
www.timetecpatrol.com 
Step 2 - Assign Guards to Patrol Schedules 
Step 3 - Start Monitoring Patrolling Activities with Complete Report 

How does TimeTec Patrol work?
- A company needs to identify checkpoints to be installed with NFC tags for the guards to scan using an Android smartphone installed with TimeTec Patrol App during a patrol round. 
- Configure the checkpoints with schedules, patrolling routes and list of incidents.
- The App will notify the guards before duty starts. Instructions onscreen are straightforward and intuitive for security guards to conduct their patrol duty.
- The guards can report incidents immediately via TimeTec Patrol App if they encounter any security breach during patrol round.
- The security supervisor can monitor daily patrolling activities in real-time. The system will notify any unattended task.
- Export comprehensive patrolling records, including scan time of each checkpoint as a report to the Management.

The latest deployment of TimeTec Patrol is observed at CSC Steel Holdings Berhad, a manufacturer of steel products with a factory located in Melaka. Addressing the factory security, they were finding ways to improve the quality of the patrol guards and their activities. Having TimeTec Patrol in place to support the guards during their patrol sessions, the Management receives direct reports of the activities and the happenings during those patrol rounds.

TimeTec Patrol gives companies better ROI for their security investment. It is easy, efficient, affordable and fuss-free. Visit us at https://bit.ly/timetecpatrol 

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