"Time is really the only capital that any human being has, and the only thing he can’t afford to lose” – Thomas Edison.
Good time management helps your business grow. In the previous post, we have discussed 3 options in time management; time zone, time range and rounding of time, and how you can utilize TimeTec TA to your advantage. Now, let’s continue on how TimeTec TA can help you manage your employees’ times further.
BREAK TIME
Every employee’s well being needs to be taken care of, and providing breaks such as lunchtime and tea break is the common practice in various organizations across many industries. TimeTec TA comes with the option to define a maximum of 5 break times in every schedule complete with the setting up of the rules for these break times that adhere to the company’s policy.
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Define your break
times and their rules for more accurate work-time information.
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More detailed break rules can be defined at the Break section. For example, a company can determine whether to deduct lunchtime for employees who work half day or a company can choose to deduct extra break time from the employees’ working hours. The total work time for each employee will then be calculated based on the rules set in this section.
OVERTIME
Overtime can be a cost-effective way to fulfill your organization’s production needs by utilizing your current workforce or it can backfire if it’s not managed properly. Demanding workers to work overtime can cause dissatisfaction amongst employees that could result in bigger problems in an organization. Therefore, it’s crucial for the management to comply with the overtime local labor rules and with TimeTec TA, these rules can be preconfigured and they will apply accordingly when managing overtime. For example, an employee must not be working continuously for a certain hours and the salary calculation will depend on the day the overtime is required and etc.
Set your overtime at the Clocking Schedule section or at the Overtime tab in TimeTec TA. If your company permits overtime within a specific time, for example from 19.00 until 21.00, you need to set the overtime in the last column of Clocking Schedule to indicate the time range.
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Set the specific time
for overtime directly at the Clocking Schedule tab.
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However, if your company allows the overtime to start directly after working hours, you only need to set the options at Overtime tab and leave the overtime section in Clocking Schedule empty.
“Until we can manage time, we can manage nothing else” – Peter Drucker.
Managing time is far from a simple task and having a good attendance management system like TimeTec TA could play at your advantage. Be in the know of your employees’ attendance activities and manage them right.
Start managing your time with TimeTec TA. Get your 30 days free trial today!
Time, even though simple, is never linear. A system that deals with time needs to be dynamic, flexible and comprehensive. In business, managing time is even more crucial because every second counts. Managing time effectively requires a company to have a system that can deal with time and its various dynamic components. Here’s how TimeTec TA manages time to your advantage.
TIME ZONE
Managing workforce abroad in a few different countries requires time management software that is able to cater for attendance data from all of the different locations. TimeTec TA allows you to set different time zone for each of your branch and the time captured will be based on the local time; set according to the respective branches. Hence, the timesheet displayed will be adapted from the local time set in TimeTec TA. TimeTec TA checks the time zone option to sync the attendance data with your company’s schedules and to ensure data accuracy at all times.
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| TimeTec TA allows setting of time zone for individual employee and it caters to employees who are working abroad at a different time zone. |
TimeTec TA is also able to sync the time zone set in your time attendance devices such as biometric terminals or mobile phone to provide accurate attendance data.
By having the different times from your branches at different places with different time zone synchronized, TimeTec TA ensures to provide you with accurate and manageable data at all times.
TIME RANGE
Time range in TimeTec TA is the guideline for the system to determine where the attendance record will be slotted in. By having a time range option in TimeTec TA, it allows you to set the maximum time for a selected attendance slot before it falls into the next slot. It is important to set the correct time range for each slot because working hour’s calculation will be based on the time recorded in each slot and the position of the time recorded will affect the attendance sheet and reports.
For example, if your IN time is set at 9 AM, you can set the maximum time to fall under IN column, e.g. 11 AM. The system will capture all attendance before 11 AM as the IN time and any attendance captured after 11 AM will fall into the next column, which is by default should be LUNCH.
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| In TimeTec TA, if you don’t define the time range, by default the system will justify which column to locate the record by referring to the midpoint of the predefined time. |
ROUNDING TIME
TimeTec TA allows rounding of the time to the nearest minutes. This option is made available for companies that require all their employees to adhere to the same time rules and consistency. Select the rounding option to either round up, mid or down to suit to your company’s policy.
The example is to round the times to the nearest 15 minutes
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| A summary of the result (in minutes) when user rounds the time to the nearest 15 minutes |
Example of time records
Having a reliable and accurate attendance data is important to provide companies with the overview of the entire organization’s workforce performance. By setting up these 3 options; time zone, time range and rounding of time, the attendance data will be precise, manageable and consistent with your company’s attendance policy.
Set your time right with TimeTec TA. Sign up for a trial account today, and experience it for yourself!
Note: There are another 2 aspects related to time that we will discuss in the next blog post; break time and over time. So stay tuned!
TimeTec lives and breathes in an online cloud ecosystem, and this fact alone demands us to take a closer look on TimeTec application’s UX or User Experience for the software to be better accepted by the customers. User experience focuses on the human factor instead of the technology. No matter how advanced the technology is when user experience is rated poorly, failure is not far along. And when your product originated in the cloud environment, user experience is THE center stage.
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| Using a cloud system shouldn't feel like anticipating your next move in the game of chess. |
Earlier this year, the TimeTec website has adopted a responsive design to cater to the exponential growth of mobile users around the world. For those who have no clue, responsive web design basically means that the design and development should respond to the user’s behavior and environment based on screen size, platform and orientation. Regardless of which gadget you use to view the website, it should reflect similar designs. But apart from the responsive website design of the www.timeteccloud.com, the user experience needs to happen in the main application. The User Interface of TimeTec has to be revamped, refreshed and strategized to provide users with positive UX in totality.
Let’s take a look of some of the major changes happening in TimeTec as we speak.
- The major tabs of TimeTec have been rearranged to give users better flow of the system
- Regrouping of organization structure and devices information
- The names of the functions have been changed to reflect its actual purposes
- Rewriting of the Wizard to not only guide the users but also teach them how to use the entire system as we go along.
- Mobile App has been revamped to also reflect user-friendliness and better user experience
- To introduce centralized Guide Me section
- Redesign of scheduling table layout and automate schedule creation to ease the user experience.
- New selection of clock designs for Web Punch function
- And the list goes on...
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| We are gunning for these expressions from TimeTec users. |
TimeTec is undergoing major and intensive changes to deliver positive UX to our global users. Concurrently, starting 15th August, for each TimeTec account created you are entitled to 10-user licenses full access free for life for you to try and experience TimeTec on your own. Hence, it’s our hope that you can share with us your valuable inputs and thoughts about the software to better the system together.
And if your entity has a staff count of 10 and less, you can use TimeTec for free, we promise it'll help you a lot.
TimeTec, it’s about Time, log on to www.timeteccloud.com to register your free account today!
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