Attendance System Suitable for Coworking Space



Coworking space is the trend in today’s business where companies share workspaces with one another. These coworking places offer not only affordable and decent office spaces employees who are looking to escape the isolation of home office or coffee place but they also offer an array of amenities to mirror a regular office such as hot-desks, private meeting rooms, kitchens, coffee and even more. Interestingly, these coworking spaces also create a community from diverse kinds of businesses, providing a great opportunity for networking and communication.

According to global research by Deskmag and Deskwanted, since working in a coworking space, 74% of coworkers are more productive with 86% have a larger business network and 93% have a bigger social network. At the beginning of this trend, the coworking spaces are frequented mostly by startups because coworking spaces offer manageable cost for having a proper place of business. A startup can take as small as one space or expand to a few more as necessary. Nevertheless, the trend has also caught the attention of larger organizations that want to manage their flexible employees worldwide, hence many larger companies are also taking advantage of this new trend of fresh and hipster-ish coworking spaces. Bloomberg reports that General Electric, KPMG and Merck have started using these spaces to manage their workers.

However, while the coworking space offers a conducive and a cool place to work, businesses are still having their main concerns on a few aspects and one of it is EMPLOYEE ATTENDANCE.

Keeping up with the workforce management, more businesses have started to make flexible hour an option to their employees in order to meet the work life balance expectations of the modern workers. Therefore, in finding a balance between having everyone under a single roof, companies need to have a system to strengthen the trust between the company and the employees.



TimeTec TA is the perfect solution for companies having flexible and mobile employees working from remote locations such as from coworking spaces. The system has a few clocking options that do not require any expensive hardware in order to use it. Employees just need to install TimeTec TA App into their smartphones, login and use. The control of the settings is still under the care of the company administration. Two great clocking options offered by TimeTec TA are GPS clocking and Wifi clocking. With the GPS clocking feature, a company has an option to set a geofence to let the employee clock in within a certain radius from the house or the coworking space. On the other hand Wifi clocking is available when the employee is within the workspace wifi range. On top, TimeTec TA can manage scheduling and reports in the same system. Not only that, with the adoption of TimeTec TA, the company can subscribe TimeTec Leave for better and convenient leave management.

TimeTec TA can also be an added value service for a coworking space where tenants can get the report of their employees over a period of time from the coworking space provider,

Either a company wants to be strict or relaxed about time attendance, TimeTec TA offers a good and affordable tool for companies to monitor their scattered flexible employees, whether in a country or worldwide.

Contact us at info@timeteccloud.com for a good deal for coworking spaces companies.


6 SOUGHT-AFTER ATTRIBUTES IN AN ATTENDANCE SYSTEM





Putting a system in place is no longer an option for today’s businesses. It’s not whether a system is needed for operation or not, it’s more of what kind of system suitable for the operation. The fact is, not all systems are created equal and to choose a system that suits one’s organization, you need to know your current and future (3-5 years) requirements from that solution. Avoid losing money, time, and valuable resource. Choose a system that can satisfy your company requirements and more. 


TimeTec reveals the top 6 sought-after attributes consumers are looking for in a Time Attendance solution. 

1. Automated

Changing from pen and logbook attendance to a punch card system is a change in system, and from a punch card system to a smart card system also is a change in system. However, a key to a good attendance system is automation, in other words eliminating the needs for resources/labor from doing various tasks involved in a process. Hence, the system must not only reduces the resources’ work hours, but it also must be able to reduce possibility of human errors in the work process. In time attendance system there are 3 major processes that require automation: 1) data collection 2) data processing, and 3) data analysis. Data collection automation can be tackled by biometrics attendance device like FingerTec TA100C and attendance mobile application like TimeTec TA. The attendance recorded within those devices will then be processed based on the settings configured in the system to produce the results that are ready for analysis. The whole automation process in time attendance is crucial when choosing time attendance solution because the system needs to run effortlessly and be able to produce the outcome that businesses want.

2. User-friendly

According to the late Steve Jobs, “Simple can be harder than complex: You have to work hard to get your thinking clean to make it simple. But it's worth it in the end because once you get there, you can move mountains.” When a complex system can be accessed and used by a wide range of users without intensive training, the system has achieved user-friendliness. User-friendly interface is second to none in choosing an attendance because in any organizations, there are hierarchy of employees with different kind of backgrounds. Hence, not all staffs can comprehend a new system, all at the same pace. Therefore, a good time attendance system has to be easy enough for all staff to use effortlessly.


3. Comprehensive

Companies are looking to change a system when their existing system does not fulfill the requirements of its business and operation anymore.  Therefore, the new system must possess features that can make process automation becomes more effective. For example, the quantity of attendance column available must be sufficient and match the requirements of a company’s operation. Scheduling feature has to be flexible to cater to the different kinds of roles and work hours of workers.  On top of that, businesses are looking for a time attendance system that have other useful features including claim system, leave management and etc, to further enrich the entire process. 


4. Data Fluidity

In an attendance system, data is important and it needs to be available to the relevant parties at all times. Windows-based software has data access restrictions in terms of location and Web-based can be accessed up to a local network only. Cloud-based software like TimeTec TA on the other hand provides data access to users from anywhere at anytime, very efficient in this dynamic era where mobility is key.  On top, cloud solution also keeps all data intact for a few years without having to worry about the server size or data safety. 


5. Integrate

When a time attendance system can be integrated to a payroll system of choice, it’s a contender. Why is this feature important? Because time attendance data is more often than not will be directly linked to a payroll system and if the system can automate the data transfer, half of the work is done. Again, one of the main purposes to changing a system is automation and if attendance data can be easily linked to payroll for any payroll period, it’s a win-win for users.


6. Value for Money

Bottomline is, the solution must be of value to the company. Every company wants to maximize the value of investment and by having all your requirements met, a good time attendance solution will save your company more than just money.



Get a free trial of TimeTec TA and discover its awesome advantages!






5 TimeTec Leave Features You Never Thought You Need Them Until You Do




Employee Leave Management is an important aspect in the Human Resource Department particularly businesses that require labor intensive industries such as manufacturing, retail, and services. For the management of employee leave, not only that Human Resources has to ensure the leave allowance details to be accurate at all times without compromising on the employees’ leave eligibility and compliance; they also need to keep on adjusting the overall leave balance to match with all the ongoing leave applications, approvals, rejections and etc, that have been submitted by the employees all year long. Nevertheless, no matter how complex the management of leave can be, those features are still the basics of any Employee Leave Management. Regardless of whether your Human Resource Department is still practising paper form application method or they have moved on to a more modern tool to manage employee leave, those features mentioned above need to be readily available and have to produce the correct outcome at all times. 

However, on top of the basic features, Human Resources also needs to know that there are features you never thought available or useful until the time you need them.

TimeTec Leave is a cloud-based employee leave management system designed to incorporate all features that a leave system should have as well as make them available on Mobile App and Web Application for added convenience. Cloud-based system definitely is a better choice when it comes to data collection, data centralization, data security and data management. In addition to providing crucial features, TimeTec Leave also presents 5 added features that might come handy to various organization and their Human Resource Department. Let’s explore those features.

Replacement Leave
This is a unique leave management feature whereby a company agrees to replace work hours with a replacement leave day instead of monetary pay. For example, a staff is required to work on a weekend for 8 hours and instead of paying the employee with salary, the staff is eligible to apply for a one day replacement annual leave. However, the application and approval is subject to the company’s leave policy and it has to comply with the labor law of the land. This feature might not be relevant to all industries but for selected industries like training and services, Replacement Leave is a sought-after feature.

Replacement Credit information for user

Restricted Leave Display Overview 
There are various types and sizes of organizations out there, and some practise transparency while some others prefer to keep certain things private. Therefore, in TimeTec Leave, the application offers a feature known as Restricted Leave Display Overview, where a company can choose whether everybody can view everybody’s leave in the Calendar or only the relevant Department is allowed to view their department’s leave details. For companies who choose to view by department, the information will thus not be available to other departments.

Leave Overview displaying leave information for all staff

Leave Restriction
In principle, employer cannot prohibit an employee from taking a leave if the employee do not break any rules or company policy. However, a company can restrict leave application during peak season or crunch period to maintain optimum operation. Hence, TimeTec Leave offers another feature known as Leave Restriction, where the company can restrict the number of users that can apply for a certain leave type within a certain period of time. For example, an admin can set a maximum of 10 staff who can apply for an annual leave in January 2019. Therefore, when this feature is set, the 11th applicant will not be permitted to apply for annual leave using the system. You probably thought you’d never going to use this feature? Think again.

Admin can set daily limit for specific leave type, for specific department


Leave Reminder
Who wouldn’t remember the leave that they have taken? You’d be surprise that many would or the fact that superiors approve the leave applications without paying attention to details. The purpose of this feature is to remind employees on their upcoming leave and at the same time it is intended to inform their superior that they are taking the leave to ensure that replacements have been properly placed as not to disturb the operation. This reminder feature can be set to a maximum of 3 times. E.g: 7 days, 3 days and 1 day before the leave date.

Example of email notification for leave reminder

Leave Attachment
This feature serves the company and Human Resource Department in two ways. One is to provide instant proof and second is to attach the proof to the correct data at all times. There are certain leave types which require proof such as sick leave = MC slip, compassionate leave = death certificate, marriage leave = married certificate, and etc. By having a feature that can tie all these attachments to the corresponding leave type, it is simply amazing and time saving.


So, if you haven’t heard this great Leave Management solution: TimeTec Leave, head over to www.timetecleave.com to get your trial account. Download the matching app TimeTec Leave on iOS or Android and experience the convenience first hand. We would be happy to assist you in adopting this system, email your concerns to us at info@timeteccloud.com



FingerTec Software Makes Way for the Superior Cloud Software. 10 Reasons Why You Should Elevate to Cloud, Now!




FingerTec biometrics are bundled with Windows-based software, be it TCMS V3/TCMS V2 for time attendance, or Ingress for door access. For the most part, the Windows-based software is able to fulfill the majority of our worldwide customers requirements. However, there are circumstances whereby the business requires more from a solution and this is where the cloud software like TimeTec steps up. 

Growing Business Needs Scalable Solutions
When the business thrives, the staff count multiplies and the management of employees become more complex for a Windows-based system to handle. Quantity-wise, Windows-based software has its own limitation, for example in Ingress when one customer connects 150 units in a system, real time monitoring is no longer an option and eventually the customer is forced to invest more on servers. The problem worsens particularly when the company has branches in multiple locations, mobile workforce and flexible working hours. With TimeTec TA, not only that it can handle unlimited FingerTec terminal connection regardless of the locations, it also can connect to the mobile App that can capture attendance through other ways apart from biometrics, such as GPS, NFC, Beacon and Wifi. TimeTec TA promotes efficiency with cloud technology.

Data is King
Data is an asset to any organization and people are talking about its importance now, more than ever. While Windows-based software such as TCMS V3 and Ingress contains important data, TimeTec cloud solution offers that and a whole lot more. TimeTec provides huge data storage without having to spend a large amount of money, and there is no limitations set on the number of connected biometrics terminals to connect to TimeTec. Data in TimeTec is accessible and available at all times on web and app for convenience.

Constant Update
How many times do you have to wait for your software to finish updating? Updating on Windows-based software stops you from using the system and worse, you need to repeat the process in every computer. Software update for Windows-based usually take months to be developed, so if there’s any bug or problem, you’d have to wait for the fix in the next few months release. Cloud solution like TimeTec updates automatically, regularly and quick so the next time you log into the system, you can see the changes and updates; time saving and efficient. 

Maintenance Free
The common rule when using any software is to perform housekeeping and maintenance by removing or archiving old data. The process is tedious and requires a dedicated personnel to perform this regularly. Software that hasn’t been maintained well will lag and prone to crash. That’s not the case with TimeTec cloud solutions. At TimeTec, the maintenance of servers and database are taken care of at all times. Users will be informed on scheduled maintenance date and time, and the down time will be very minimal to avoid any disruption to its users.

Better Server Performance
The capacity of a server in a Windows-based software depends on the PC, and for a PC to act as a server, a user needs to have a high spec PC; which will be very costly. Even then, there’s still limitation on the memory (RAM) which will reduce the speed of the software, server maintenance and so on. TimeTec solutions runs on the highly reliable and well known Amazon server, which is robust, stable and secure. Its huge storage and server facilities provides smooth and better user experience as a whole. Data in the server is also backed up regularly, keeping all data safe and sound.

Access from Anywhere
Windows-based software is not designed to work with Internet or with different devices such as mobile phone. Connection for Windows-based software is limited and cannot be used for companies with multiple branches from different countries. As TimeTec solutions are cloud based systems, users can access the solutions from anywhere, anytime from a place with  Internet connection. TimeTec mobile apps are also available for user to clock and view their attendance, leave information and more.

Shorter Implementation Time
As accessibility for Windows-based software is limited, implementation time for a new system would take much longer time than on cloud. On premise system requires the same implementation to be done at multiple locations, so you have to repeat the setup process every time. With cloud services like TimeTec TA, you can setup for multiple branches a lot more quicker as the setup is shared and will reflect at all branches. Admin also can make changes and it will reflect to all branches within seconds.

Data Centralization
Often times organizations face challenges when they have multiple branches in different locations. One of the challenges is data centralization. Admin from different branches need to compile and send information regularly just to update their HQ. TimeTec cloud solution eliminates this process as all data from the company will be in the same account and viewable at any time. Analysis and workforce overview are also available in TimeTec to provide a clear overview of the company’s workforce status.

Better User Experience
FingerTec Windows-based softwares are designed for Admin view only; where the main objective is for Admin to process attendance data or control access devices. Normal employees have no access whatsoever to the system and can only wait for the Admin to confirm on their data. On the contrary, TimeTec cloud solution provides a platform where both Admin and employees can view, edit and approve data, allowing a two-way communication for a more transparent system. In addition, TimeTec solution is complemented with mobile app where the process of view, edit, apply and approve can be done straight from a smartphone.

Mobile Friendly
Let’s admit it, mobile phone has become a necessity in our everyday life. That’s why TimeTec solutions offers mobile apps that compliment and complete the solutions. Users can clock their attendance, view schedule, request for OT approval and more directly from TimeTec mobile apps. This is not possible if you are using Windows-based software. Receive notifications, monitor attendance and overview of attendance in real time, straight from your mobile phone when you use TimeTec cloud solutions.

Cloud is the future. Many organizations have moved to cloud and benefit from the system. If you are still have doubts about cloud, we offer 30-day FREE trial at www.timetecta.com so you can give it a try!

Free Consultation, contact info@timeteccloud.com and we’ll be right there with you.


2019 Office Automation Resolution



No, we’re not talking about robot workforce just yet. Yes, the robots are coming, complete with artificial intelligence, better looks and all, and perhaps we’ll have to deal with full blown robotic workforce by 2050, but for now, let us talk about achieving automation with the help of software solution in our everyday’s operation.

Come 2019, we can't be doing business like it’s 1999. Something has got to change and to better manage the workforce of this century, businesses have to think about time management, collaboration, transparency and efficiency all throughout.

If you are wondering which solutions an office should be looking to make an upgrade, you can start with these 3.

Employee Scheduling & Time Attendance
Majority of businesses are concerned about employees attendance clocking because it’s directly linked to payroll and productivity. No business owners would be okay with employees reporting to work at their own sweet time. Hence, rather than relying on manual clocking such as punch card system or Windows-based attendance system that can give you some idea of your operation, businesses are advised to cut their losses and automate time attendance and scheduling with cloud solution. Automation of attendance and scheduling through cloud will not only save business owners a lot of administration time in handling various schedules along the year, it also can provide a better overview of their entire workforce’s discipline, and the bottomline is, it can save the company’s operating cost in the long run. Cloud solution for attendance such as TimeTec TA by TimeTec provides a company with an up to date clocking data that is accurate and accessible at anytime, and it is linkable to payroll solution to ease salary preparation on every month end.  Give TimeTec TA a try and see whether it fits your operation’s requirements.


Leave Management
It’s time to put a stop to using paper forms to apply for leave; it’s so dated and wasteful. Go paperless with cloud leave management App such as TimeTec Leave by TimeTec. Let the system automate your employees leave entitlement accrual calculation at the beginning of the year with 100% accuracy based on your company’s leave policy and settings. TimeTec Leave taps on the power of smartphone to let the users apply for their leaves easily via the App and the approvals can be obtained instantaneously from the managers, and balance is tallied right away for an up to date leave balance at all times. A cloud system such as TimeTec Leave provides employees with data transparency and delivers efficiency to the entire operation and especially to HR because the workload has been reduced significantly and efficiently by the software.  Cloud leave solution like TimeTec Leave will leave room for HR to focus on other pressing matters at hand when all employee leave matters are being taken care by itself through a systematic and automated solution.


Access Security
Keys are here to stay but nowadays, keys come in various forms. There are key cards, key fobs, biometrics as keys, voice as keys and many more. The latest in the market is smart access security using IoT via smartphones. Apart from providing convenience whereby users do not need to carry any token as keys, it provides audit trail of all access activities happening at any particular IoT in the smartphone. i-TimeTec is an app that can connect to BLE-2 and  BLE-5, the Bluetooth Low Energy controller to provide access to doors, turnstiles and barrier gates. The BLE can be installed discreetly on access barriers and all access controls be done from the smartphone installed with i-TimeTec App. There are four unlocking methods offered via i-TimeTec include tap to open, voice, auto unlock and QR code reading. The use of i-TimeTec for access security is suitable for various types of modern offices.


Shift to automation one at a time and start 2019 Office Automation with on a few key areas to embrace the future.