Let’s Explore Cloud Attendance, It’s Your Obvious Choice!



Attendance clocking for workers has been around for decades; the difference is the way data is collected; the objective remains to trace the time an employee works for a company. The time data is significant for a business entity not only for payroll purposes but also more importantly for the company to comply with the labor law. Punch clock, RFID card, and barcode are some of the most commonly used clocking methods and now cloud attendance is the future. Having similar objective with the rest of the time attendance solutions, we present you 7 key factors why cloud attendance should be your business obvious choice today!

1. Data Available When You Need It
Some cynics would argue that cloud solution is not new; it’s not something to get excited about anymore, yaddi yaddi yadda. Yes, it’s true that cloud is no longer a novelty solution. However, cloud solutions provide convenience that no Windows or other conventional solutions could ever offer. Data centralization is key to efficiency today; you want the data to be available when you open your laptop and when you access your smartphone, and cloud attendance like TimeTec TA definitely gives you that and even more. 

2. Clocks At Your Disposal
Today’s world is so mobile, one can be at home working and one can also be away from the office and working; the office is not the ultimate workspace anymore. Cloud attendance like TimeTec TA caters to staff mobility with various easy clocking options provided on your mobile phone app, from GPS to NFC and Beacon clocking.  And for the stationary personnel at the office, biometrics and pc clocking are available to link to TimeTec TA too. 

3. One Solution Fits All
As your organization expands and downscales, your organizational needs change. Cloud attendance such as TimeTec TA caters to that with its scalable offerings. Subscribe only what you need and add more as you grow and vice versa. And the absence of hardware and infrastructure investment in cloud solution makes it easier for your business to make decision. 

4. Transparency is the Best Policy
Access to data in many companies has always been one sided where only the company has access to your information. Cloud attendance provides you with your own data and your immediate staff’s data to enable you to oversee the overall performance, to rectify and remedy wherever necessary. The accessibility to one own’s data strengthens staff’s morale and boosts accountability. 

5. Data Lost No More
Utilizing cloud attendance like TimeTec TA, data lost is a myth. For TimeTec TA, data is backed up securely in at least two servers, guaranteeing data availability at all times and data retrieval is easy, providing convenience at its best.  

6. Saves Time & Money
Unlike the conventional system where you have to tabulate attendance data, do configurations through different PCs without guidance and support, Cloud Attendance made it easy by centralized configurations and settings, applicable to many branches. Data tabulation and analysis can also be easily obtained through this online solution. 

7. Say Goodbye to Carbon Footprints
Cloud attendance like TimeTec TA is good for the environment. Providing flexibility in clocking methods, staffs do not need to travel back and forth to the office space to clock out, as he or she can do it from a mobile phone and the company still receives genuine attendance data. Cloud attendance also lessens the use of paper and pen because everything is handled electronically. 

Open an account with TimeTec TA, get your 10 user licenses free for life, and experience the convenience of Cloud Attendance. Click www.timetecta.com for more information. TimeTec TA App is provided for free with free licenses and subscription. 

Effective Overtime Approval with TimeTec TA

Overtime Approval processes can be complicated sometimes, especially when it requires more than one approver. Based on a company’s policy, Overtime Approvals can be made before or after the overtime shift itself. Normally, Overtime Approvals are requested manually by submitting printed application forms to managers.  

TimeTec improves the Overtime Approval process by permitting an admin to setup Overtime Approval rules and send notifications on Overtime Request Status automatically to employees who requested the overtime. This feature speeds up the whole overtime approval process and everything is done accurately based on the set rules.  

Here’s how TimeTec TA automate your Overtime Approval process:
Example - An employee applies for Overtime in advance, schedule allowed for OT request is as below:


Set the Overtime Rules. Go to User > Manage Approval Rules > Add

1. Set Users
Name the Approval Process. Select the application where the approval process will take effect, in this case, TimeTec TA and select Overtime Request. Select the users to apply this approval rules. 


2. Set the criteria to initiate the process. 
Based on the rules above, select the information accordingly.

3. Set the approval process and approvers
You can set Auto Approve for automatic approval, or select Set Approvers if you need specific personnel to do the approval process. Select ‘Set Approvers’ to set the approval process either by sequential, random or any number of approvers. Select the approver name to proceed. For this scenario, let’s set for ‘Sequential’. Click ‘Add Approvers’ and select ‘Based on System Roles’ or ‘User’ and put the approval sequence accordingly. 


4. Set the validity period for the application
You can set the application validity period for the approvers to respond. For example, 5 days. Application that has not been approved within 5 days will expire.

Once you have submitted, you will see the approval rules has been added in and will be initiated on the effective date. 

USER REQUEST OVERTIME

Once the approval rules have been set, users can start applying for Overtime via TimeTec TA. Requests can be made from the Approval section or from Roster.


Select the date and time for the overtime and provide the reason.
User will be notified via mobile notification once the overtime has been approved. 

MANAGER/ADMIN APPROVAL

1. Go to Approval to view any New requests. Click at the Status to view the request details.
2. To approve or reject, insert your comment and click on the approve or reject button. Select ‘Only disclose to approvers’ to limit the comment view to approvers only. Otherwise, both approvers and applicants can see the comment. 


We hope you will find this newly added approval features beneficial and improves your overtime management. We will be enhancing the approval feature with more functions such as attendance editing approval and swap shift, so stay tune with us at TimeTec.

Attendance Clocking Made Simple with Time Beacon



Scenarios and Recommendations 

Time Beacon is a small, inexpensive battery-powered device that taps on Bluetooth Low Energy, BLE, a protocol that is embedded in most smartphones, tablets and other devices of today. The tiny transmitter in the Time Beacon allows users to clock their attendance easily just by using TimeTec TA App. A user just need to open the App, tap on the Beacon icon and he is good to go! All attendance record complete with location and time will be recorded on TimeTec TA immediately.

Find out how Time Beacon could be suitable for your company. Here are a few scenarios for your reference:

1. A Small Firm with less than 25 Staff
One (1) Time Beacon is sufficient for any office with a small group of staff around 25 people or less. The Time Beacon can be placed at the main door of the office or at the reception area where all staff can do their clocking from their smartphones.
Recommended no. of Time Beacon: 1 unit (minimum) 

2. SMEs around 50 staff 
Medium sized offices having around 50 staff are recommended to go for at least three (3) Time Beacons to manage the staff clocking. With more Time Beacons, the transmission range is expanded and you can create different Beacon Groups to channel users to separate beacons according to their departments for example.
Recommended no. of Time Beacons: 3 (minimum)

3. SMEs with 100 staff, double storey office building
Setting up TimeTec TA using Time Beacon for an office building with multiple storey very much depending on the location and the built-up area. If you have 3 small offices at 3 different levels, each unit should have at least one (1) Time Beacon installed. However, if the office has a wide space area, it is recommended to install 2 or 3 Time Beacons per level/office to cover the entire office area and group the staff so they know which Time Beacon is meant for them.
Recommended no. of Time Beacons: 6 (minimum)

4. Factory of approximately 300 workers
Factory workers have multiple shifts, and the production more often than not operates 24/7. To ensure daily attendance records are being recorded at all times, it is recommended to cover all entrances and exits so that workers know the location of the Time Beacon and they can access to it easily. The management can group users by department or working shift to smoothen the flow of the employee and not jamming a Time Beacon at a given time.
Recommended no. of Time Beacons: 10 (minimum)

5. Office Tower of 1000 staff
Multinational companies having their own office tower can also use Time Beacon to ease their attendance clocking. Depending on the size of the office tower, it’s recommended to install at least 5 Time Beacons or more on every level. Install the Time Beacon at open areas such as lobby halls, entrances of the office and also inside offices to ease clocking process.
Recommended no. of Time Beacons: 50 (minimum)

As Time Beacon is an affordable BLE transmitter, place it at an open area to have smooth  transmission. Don’t block the Time Beacon because the transmission will not get through and will cause the app to keep trying.

Get the step-by-step instructions on how to set Time Beacon with TimeTec TA here.

Cloud Solutions Freak You Out?



Let’s do this simple test.

How would you react when you think about cloud solution deployment in your office or for your business?

Would you cringe thinking about all the new software you need to learn?
Would you smile thinking that you might just make the right choice moving forward?
Would you fret thinking about the money you’re going to spend?
Would you sweat thinking that cloud solution will take away your control?

There is no right or wrong in your response. Your hesitance is understandable, but cloud technology is coming our way whether we are ready or not. The good news is that; cloud solution implementation is not as daunting as you might think, and here are the reasons why.

Many people thought that learning a new software is hard, and it takes a while to get used to any new system. While that might be the case with some Windows software, it is entirely different in Cloud; because user experience is the number one priority for many Cloud developers. Cloud developers put a lot of focus on user experience; they would want their clients to know what to do from the get go; so learning cloud solution does not become a problem a users. Adopting intuitive cloud solutions is fundamental to your business operations. To make an informed choice, go for a trial license to gain first hand experience before committing to a long-term subscription. Take baby steps, and you decide if the cloud software is convenient enough for you.  

For most businesses, cost is the key factor in decision-making. It is common assumptions that subscription based products are burdensome and expensive. However, if you think again, and focus on the cost you save rather than the cost you spend. You would notice that implementing Cloud doesn’t require a company to buy hardware infrastructure such as servers and the baggage that comes with it (maintenance, upgrade, etc). On top of that, technical issues are the responsibility of the supplier and data will always be safely backed up, available and accessible to you at all times. You can scale it up and down according to your company’s requirements without much financial risk. “I rather pay USD6, 000 upfront than USD100 monthly over 5 years,” says nobody ever. So with Cloud, you can start small and see how it saves your company’s money as you go along and only commit to more licenses when you feel comfortable doing it.

If cost and training are non-issues to you; losing control could be your thing. The idea of some other company is taking care of your data somewhere, or strangers hacking into your system might freak you out. A good cloud solution will give you control in settings and permission for access. You should have the rights to determine who is authorized to manage your system and what they can see. Cloud doesn’t restrict your access to your data but gives you ample flexibility to control and monitor your data around the clock. Don’t forget to do your due diligence by knowing where your data resides and which web server provider the solution chooses. Do your homework and don’t be afraid to ask a lot of questions.  

Companies are moving en masse to the cloud solutions because they provide utmost convenience to businesses in tomorrow’s world, today.  Not attempting to understand how to incorporate cloud solutions into your business could be detrimental for your future. Start small, have faith in the power of the cloud and feel the positive change.

Don’t freak out; and get the freak on.


Try cloud solution for your staff's attendance today. Get 10 user licenses free for lifetime from TimeTec TA, no strings attached. 

8 Fun Facts about the BLE powered Beacon


Did you know that ……

1. Before the days of the BLE Technology, Beacons were typically referred to Lighthouses, tall structures that guide ships to navigate at sea. The BLE Beacon, however, is no lighthouse. 

2. The BLE Beacon is a small device that transmits signals. Designed on purpose to be low powered, and to emit short-range signals at set intervals. Its short transmission range makes it the perfect device for providing location-based information and services, such as marking time attendance.  

3. BLE actually stands for Bluetooth Low Energy, it is an enhanced and advanced version of the Classic Bluetooth designed by Nokia back in the days. BLE has come a long way from its predecessor, enabling a greater variety of functions and data exchange capability, including reporting Time Attendance. 

4. BLE Beacons are easy to use, and apps such as TimeTec TA has made it so that users only need to Sign in, and with a single tap, you can mark your attendance in the office. It's technology, not magic!

5. Beacon is a widely accessible technology. Because BLE capability is found in most of our mobile devices today, Beacons are able to work on Android and iOS platforms on smartphones and tablets.

6. With BLE, Beacons maintains a very good battery life. Generally lasting from about 18 to 24 months, while some may even last over 5 years. Despite their reliability, Beacons don’t actually work that hard. They let Bluetooth do all the work, and Bluetooth is incredibly energy efficient. Even with a small sized battery, it packs a good punch.

7. Beacons are not just user-friendly, they are respectful. Because Beacon requires users to Opt-in for a successful pairing. It makes a secure, friendly and respectful device for Time Attendance.

8. When BLE Beacons are implemented with TimeTec TA in your office, you can forget punch cards and access cards, all you need is your smartphone to clock in and/or out. 

Try your hand at Time Beacon for Attendance using TimeTec TA mobile app and watch this video to know how easy it is to get your attendance data sorted out. Stay tuned for more info about beacon on this blog.