FingerTec Software Makes Way for the Superior Cloud Software. 10 Reasons Why You Should Elevate to Cloud, Now!




FingerTec biometrics are bundled with Windows-based software, be it TCMS V3/TCMS V2 for time attendance, or Ingress for door access. For the most part, the Windows-based software is able to fulfill the majority of our worldwide customers requirements. However, there are circumstances whereby the business requires more from a solution and this is where the cloud software like TimeTec steps up. 

Growing Business Needs Scalable Solutions
When the business thrives, the staff count multiplies and the management of employees become more complex for a Windows-based system to handle. Quantity-wise, Windows-based software has its own limitation, for example in Ingress when one customer connects 150 units in a system, real time monitoring is no longer an option and eventually the customer is forced to invest more on servers. The problem worsens particularly when the company has branches in multiple locations, mobile workforce and flexible working hours. With TimeTec TA, not only that it can handle unlimited FingerTec terminal connection regardless of the locations, it also can connect to the mobile App that can capture attendance through other ways apart from biometrics, such as GPS, NFC, Beacon and Wifi. TimeTec TA promotes efficiency with cloud technology.

Data is King
Data is an asset to any organization and people are talking about its importance now, more than ever. While Windows-based software such as TCMS V3 and Ingress contains important data, TimeTec cloud solution offers that and a whole lot more. TimeTec provides huge data storage without having to spend a large amount of money, and there is no limitations set on the number of connected biometrics terminals to connect to TimeTec. Data in TimeTec is accessible and available at all times on web and app for convenience.

Constant Update
How many times do you have to wait for your software to finish updating? Updating on Windows-based software stops you from using the system and worse, you need to repeat the process in every computer. Software update for Windows-based usually take months to be developed, so if there’s any bug or problem, you’d have to wait for the fix in the next few months release. Cloud solution like TimeTec updates automatically, regularly and quick so the next time you log into the system, you can see the changes and updates; time saving and efficient. 

Maintenance Free
The common rule when using any software is to perform housekeeping and maintenance by removing or archiving old data. The process is tedious and requires a dedicated personnel to perform this regularly. Software that hasn’t been maintained well will lag and prone to crash. That’s not the case with TimeTec cloud solutions. At TimeTec, the maintenance of servers and database are taken care of at all times. Users will be informed on scheduled maintenance date and time, and the down time will be very minimal to avoid any disruption to its users.

Better Server Performance
The capacity of a server in a Windows-based software depends on the PC, and for a PC to act as a server, a user needs to have a high spec PC; which will be very costly. Even then, there’s still limitation on the memory (RAM) which will reduce the speed of the software, server maintenance and so on. TimeTec solutions runs on the highly reliable and well known Amazon server, which is robust, stable and secure. Its huge storage and server facilities provides smooth and better user experience as a whole. Data in the server is also backed up regularly, keeping all data safe and sound.

Access from Anywhere
Windows-based software is not designed to work with Internet or with different devices such as mobile phone. Connection for Windows-based software is limited and cannot be used for companies with multiple branches from different countries. As TimeTec solutions are cloud based systems, users can access the solutions from anywhere, anytime from a place with  Internet connection. TimeTec mobile apps are also available for user to clock and view their attendance, leave information and more.

Shorter Implementation Time
As accessibility for Windows-based software is limited, implementation time for a new system would take much longer time than on cloud. On premise system requires the same implementation to be done at multiple locations, so you have to repeat the setup process every time. With cloud services like TimeTec TA, you can setup for multiple branches a lot more quicker as the setup is shared and will reflect at all branches. Admin also can make changes and it will reflect to all branches within seconds.

Data Centralization
Often times organizations face challenges when they have multiple branches in different locations. One of the challenges is data centralization. Admin from different branches need to compile and send information regularly just to update their HQ. TimeTec cloud solution eliminates this process as all data from the company will be in the same account and viewable at any time. Analysis and workforce overview are also available in TimeTec to provide a clear overview of the company’s workforce status.

Better User Experience
FingerTec Windows-based softwares are designed for Admin view only; where the main objective is for Admin to process attendance data or control access devices. Normal employees have no access whatsoever to the system and can only wait for the Admin to confirm on their data. On the contrary, TimeTec cloud solution provides a platform where both Admin and employees can view, edit and approve data, allowing a two-way communication for a more transparent system. In addition, TimeTec solution is complemented with mobile app where the process of view, edit, apply and approve can be done straight from a smartphone.

Mobile Friendly
Let’s admit it, mobile phone has become a necessity in our everyday life. That’s why TimeTec solutions offers mobile apps that compliment and complete the solutions. Users can clock their attendance, view schedule, request for OT approval and more directly from TimeTec mobile apps. This is not possible if you are using Windows-based software. Receive notifications, monitor attendance and overview of attendance in real time, straight from your mobile phone when you use TimeTec cloud solutions.

Cloud is the future. Many organizations have moved to cloud and benefit from the system. If you are still have doubts about cloud, we offer 30-day FREE trial at www.timetecta.com so you can give it a try!

Free Consultation, contact info@timeteccloud.com and we’ll be right there with you.


2019 Office Automation Resolution



No, we’re not talking about robot workforce just yet. Yes, the robots are coming, complete with artificial intelligence, better looks and all, and perhaps we’ll have to deal with full blown robotic workforce by 2050, but for now, let us talk about achieving automation with the help of software solution in our everyday’s operation.

Come 2019, we can't be doing business like it’s 1999. Something has got to change and to better manage the workforce of this century, businesses have to think about time management, collaboration, transparency and efficiency all throughout.

If you are wondering which solutions an office should be looking to make an upgrade, you can start with these 3.

Employee Scheduling & Time Attendance
Majority of businesses are concerned about employees attendance clocking because it’s directly linked to payroll and productivity. No business owners would be okay with employees reporting to work at their own sweet time. Hence, rather than relying on manual clocking such as punch card system or Windows-based attendance system that can give you some idea of your operation, businesses are advised to cut their losses and automate time attendance and scheduling with cloud solution. Automation of attendance and scheduling through cloud will not only save business owners a lot of administration time in handling various schedules along the year, it also can provide a better overview of their entire workforce’s discipline, and the bottomline is, it can save the company’s operating cost in the long run. Cloud solution for attendance such as TimeTec TA by TimeTec provides a company with an up to date clocking data that is accurate and accessible at anytime, and it is linkable to payroll solution to ease salary preparation on every month end.  Give TimeTec TA a try and see whether it fits your operation’s requirements.


Leave Management
It’s time to put a stop to using paper forms to apply for leave; it’s so dated and wasteful. Go paperless with cloud leave management App such as TimeTec Leave by TimeTec. Let the system automate your employees leave entitlement accrual calculation at the beginning of the year with 100% accuracy based on your company’s leave policy and settings. TimeTec Leave taps on the power of smartphone to let the users apply for their leaves easily via the App and the approvals can be obtained instantaneously from the managers, and balance is tallied right away for an up to date leave balance at all times. A cloud system such as TimeTec Leave provides employees with data transparency and delivers efficiency to the entire operation and especially to HR because the workload has been reduced significantly and efficiently by the software.  Cloud leave solution like TimeTec Leave will leave room for HR to focus on other pressing matters at hand when all employee leave matters are being taken care by itself through a systematic and automated solution.


Access Security
Keys are here to stay but nowadays, keys come in various forms. There are key cards, key fobs, biometrics as keys, voice as keys and many more. The latest in the market is smart access security using IoT via smartphones. Apart from providing convenience whereby users do not need to carry any token as keys, it provides audit trail of all access activities happening at any particular IoT in the smartphone. i-TimeTec is an app that can connect to BLE-2 and  BLE-5, the Bluetooth Low Energy controller to provide access to doors, turnstiles and barrier gates. The BLE can be installed discreetly on access barriers and all access controls be done from the smartphone installed with i-TimeTec App. There are four unlocking methods offered via i-TimeTec include tap to open, voice, auto unlock and QR code reading. The use of i-TimeTec for access security is suitable for various types of modern offices.


Shift to automation one at a time and start 2019 Office Automation with on a few key areas to embrace the future.



TimeTec Leave: Easy for HR, Easy for Managers, Easy for Employees!



Leave Management is one part of HR activities that looks simple but yet crucial to any company, because it consumes a huge chunk of the HR Team's time month in and month out. Imagine when a company relies on a manual system to handle their employee leave. To apply for a leave, an employee has to rely on a physical form that requires a signature from his/her superior(s), assuming that he/she needs to get only one signature. If an employee answers to two or more superiors, this form has to basically travel far and wide in order to obtain those signatures before it can be submitted to HR for further process. Subsequently, what would the HR do? First HR will have to check the available balance of this particular employee before the final approval and upon that, HR will have to deduct the leave and update the balance for that employee accordingly. If the balance is insufficient, HR needs to return the form back to the employee for adjustments, and likewise obtain the signatures again. Furthermore, on each employee’s anniversary, HR Team will have to accrue the balance based on that employee’s years of service for a new balance value all while making sure that the balance of the other types of leave are correct. 

Based on most labour laws, often than not, each employee is entitled to a few different types of leave and depending on the employees’ years of service, leave such as annual, has to be accrued accordingly and accurately. For a company to gain employee engagement, it’s important for it to have a reliable Leave Management system that is not only accurate to a tee but also transparent in terms for both the management and the employee.

Why TimeTec Leave is the solution?

Because it’s modern, it’s cloud and it’s now! TimeTec Leave presents company with a system that takes care of all your leave policy/compliance, automate the leave system and balance for efficiency. Coupled with a dedicated App, TimeTec Leave solution offers HR, management and employee a tool for leave application, leave approval, leave calendar and also to verify for accurate leave balance at all times.

With TimeTec Leave, HR just needs to key in the settings once and all balance will be tallied automatically. Employees will have access to their leave data and balance, plus the process of leave application is simplified and approval can be obtained instantly via the App. Managers on the other hand, can approve applications easily from anywhere through the App.

In the world where staff mobility is inevitable and highly demanded, solution such as TimeTec Leave is required for a company to achieve better efficiency. TimeTec Leave is Easy for HR, Easy for Managers, and Easy for Employees!


Visit www.timetecleave.com for more information. 


TIMETEC TA SOLVES 7 MAJOR PAIN POINTS OF RETAIL BUSINESSES




Running a retail business is no walk in the park, no matter the scale of your operations. If you are a manager or owner in the retail industry, you know best that the challenges comes from every corner. Understanding customers, markets and competitors, running daily operations, generating revenue and growth, dealing with employees, managing supply chains, business partners, and the list goes on. Moreover, the steady growth of e-commerce in recent years has brought profound changes and given rise to new rules of the game.

Therefore, in order to successfully compete and thrive in this changing landscape, even the more established brick-and-mortar retailers are now busy with reinventing their businesses and improving their products, services and productivity. Along the process, they will also have to take a closer look at the staff, since these are the backbone of every store’s operations, as well as a significant operating cost. However, given that retail staff can be dispersed across many stores and wide geographical areas, there is a certain complexity to that. 

Picture this, when an Area supervisor needs to ensure that all stores are opening on time, they will probably need staff attendance data from the stores that they are unable to physically inspect. It does not stop there, others such as HR or Store managers also have use for and will need to access such information. To address this kind of requirements, one option that retailers can consider is TimeTec TA, our cloud-based time attendance management solution. 

Let’s explore some issues you could be facing in selecting the right attendance management tool and what TimeTec TA can do in each case:



Pain Points for Attendance Management in Retail and the Solutions Offered by TimeTec TA.



1. Multiple Store Locations 

Data is dispersed, potentially delayed or lost
As pointed out earlier, having multiple stores all over, possibly even across different countries and time zones, makes it difficult for a company to keep track of attendance. Payroll is also usually processed at headquarters or in a shared service centre, so to get things done on time, with minimum errors, it is crucial to collect and manage attendance data on a centralized system. 

TimeTec TA offers Data Centralization
TimeTec TA enables this, by storing data from all your separate offices and outlets on a cloud server, where it is accessible from anywhere, at all times. You receive the information in real-time and will rely less on key employees having to manually prepare reports and sending them over. What’s more, this is achieved without you installing hardware or software and neither do you need to worry about backups.   


2. Clocking Methods for Attendance 

Excuses for not Clocking, No record for Mobile Staff 
In any retail business, there are many roles, back office staff, procurement, marketing and events, logistics, merchandisers, sales or operations team, area supervisors, store assistants and etc. Some of them are not based in a fixed office, at least not all of the time. If you require all employees to clock in for work without fail, including the mobile staff, you need to provide suitable clocking channels to accommodate their work nature.

TimeTec TA provides Versatile Attendance Clocking 
With TimeTec TA, employees can clock using 5 clocking options, namely biometrics, web clocking through a PC, and 4 clocking options through a smartphone; Beacon, NFC tag, GPS and Wifi. There will be no excuses for not reporting in, even while on the go. To monitor movement of your mobile staff, give them the option of clocking with GPS from their own phone, no other device required. 




3. Complications from Work Schedules

Need to Balance HQ and Store’s Scheduling Requirements
For retail companies, scheduling can be quite complicated, unpredictable and subject to last minute changes, due to a host of factors such as constant turnover, higher proportion of part-time staff, shift swaps, flexible off days and seasonal demands. Delegation is another tricky element. Store managers should rightly participate in setting work schedules/rosters since they oversee daily operations but the supervisors back in HQ must not overlook this as they have to answer for the staff cost and performance. If not managed well, many things can go wrong: miscommunications, store opening late, understaffing and excess overtime cost, just to name a few.

Create Varied Work Schedules that fits HQ Requirements with TimeTec
Therefore, you need a flexible system like TimeTec TA that takes care of all the different scheduling requirements. You can create weekly, daily or flexi schedules suitable for various groups of staff and allow Store managers to manage weekly rosters for their team. On the other hand, supervisors at HQ can ensure work is proceeding according to plan, schedules are applied uniformly throughout the branches, compliance with labour laws, staffing sufficiently meets crunch time demand, arrange staff transfers and approve any changes Store managers puts in. For better monitoring, there are also functions for overtime approval and notifications of tardiness and absence.


   

4. Data is Not Available for All

Data is limited, one sided and possibly inaccurate
Sometimes, attendance data loses value if it is not timely and does not reach the right people. While HR department or payroll will have a copy, how about all the various HOD, Store managers and even staff themselves? By keeping information flowing one way only, with no checking or confirmation from outlet supervisors or employees, there is no guarantee that it is accurate and could be fully relied on for payroll purposes. If there are any issues, the people-in-charge may not notice in time, to take appropriate action.

Data Transparency in TimeTec
TimeTec TA is a multi-user system, where every employee is given access and can login to view data in the system. This means users can check their own data accuracy and provide feedback, to ensure transparency and promote better engagement. Furthermore, the system is controlled by access levels, so you can assign Admins that will be permitted to view information for their own teams.


5. Staff Registrations

Registering Staff Separately for Different Outlets 
Using a time attendance system that requires you to register staff separately in branches and in other places may not be a big deal, but it could be inconvenient if you always have to transfer staff around. If the user data can’t be synced, you have to repeat the registration at each new place or otherwise miss out capturing their attendance.

One Time Staff Registration
This is not a problem in our cloud-based solution. Only one time registration is required and the employee can be moved and synced to any branches easily, accurately and effectively.


6. Unable to See Real time Workforce Situation

Limited Reports, Waiting time, Lacking for some Branches
Ultimately, the main purposes for implementing any attendance software still lies in the need of management to have a clearer picture of what is going on in the workforce and also to have reliable data for payroll computation. Without a proper tool, it is difficult to get answers you need. For instance, our example earlier regarding Area supervisors that are tasked to ensure stores are following business operating hours. All the time. It requires comprehensive data and reports and may be hindered if supervisors do not have access to generate reports on their own, there is only information on some branches but not others, waiting time, errors and etc. 

Information and Report are Always Up To Date & Available
TimeTec gives you the ability to view the overall workforce situation at any time, whether through Web or the Mobile app. Information is updated immediately and authorized Admins will be provided access. With this, they can now see the number of staff actually available on the shop floor, every single day, for every branch. The data is free from manipulation, and various reports can be generated according to needs, all the way to export for payroll.



7. Manage Leave Applications & Approvals

Manual System, Time Consuming, Outdated Records, Limited Access
On the opposite side of attendance, there is leave, which is an essential aspect of workforce management. When it comes to leave management, some may choose to stick with a manual approach. In that case, it means many hours of administrative work, to compile and process leave application from all outlets, leaving you with potentially outdated or inaccurate records. Not only that, manual forms can be misplaced and delay in submission will affect the employees leave plans. At the end of the day, only HR keeps the current details on everyone’s leave balance, so all enquiries must go there.

Amazing Leave Management
TimeTec TA provides ways for your staff to plan for holidays and leave with the inclusion of TimeTec Leave under one platform. Through the automated system, all leave applications and approval is managed through the Web or Mobile App. HR will have less to handle, yet they can monitor the process straight from the HQ. Additionally, latest information can be shared, managers can use it for planning work allocation and employees can view their own records at any time. 



Lastly, if you wish to experience for yourself how TimeTec TA can help you, get a free trial today at https://www.timetecta.com/free_trial or contact us at info@timeteccloud.com for consultation.



Modern Companies Need to Switch to Cloud-Based Guard Monitoring & This is Why!




In your mind everything is in its place. In terms of security, you have engaged with a decent security company to ensure a high level of security for your premise. The guards wear proper uniform complete with hats, walkie-talkie, baton and all; they look legit. So, what could be wrong? What should you know before engaging a guard service from a security company? Plenty, to be honest. Proper uniform, while necessary, cannot promise you a high level of security that you desire, only a good system could.

Facts about Conventional Guard System 
Lack Transparency - Conventional guard system usually involves manual data collection, which means that the data can be tempered with, to present a much desired report to the boss and the client. Hence, you might receive a doctored report instead of the honest one just so you are satisfied with the report and pay the company accordingly.

Delayed Reports/Data - Conventional security guard equipments do not have the capability to emit the data to the control room on the spot. Hence, you can only get the data or information at the end of a shift. This is not enough when the real-time data is readily provided by some other services, and accessible from anywhere through browsers.

Lack Value - Data remains as data and it’s not as useful unless it can be interpreted into reports that can be used to keep the customers safe and the assets protected.

Complication Reduces Effectiveness - Most conventional software for patrolling system is complicated to use,  difficult to set up or unable to respond to commands properly; and the guards on duty can’t be expected to handle all that on top of providing patrol services.

Expensive - Hardware is expensive and investing money on unnecessary hardware would only cost you money but it doesn’t equate effectiveness.

RECOMMENDATIONS
To get more value for the service, customers must be well aware of the technology trend in the market and tap on that to bring advantages to your establishment. Choose a system that can provide real-time data, not hardware-heavy,  free from data manipulation, provide instant reports, offer simple operation yet effective outcome and most of all, the system must be affordable and scalable to the business’s requirements.


1. Tap on BYOD/simple IoT, i.e. Smartphone; App is free and easy. 
2. Checkpoint hardware is simple, inexpensive, easy to install and easy to configure.
3. Can be scaled according to business’s requirements, up or down without having dire cost implications.
4. Report of incidents can be submitted instantly; complete with video, photo attachment for fast review and remedy.
5. Reports can be generated at any time, via any web browsers.
6.  Data integrity is intact with no possible data manipulation.
7. Support and maintenance is taken care by the supplier.
8. The service is affordable.