Curbing Sick Leave Exploitation

If you happen to study your company sick leave application pattern, the spike will most likely be found on Mondays and Fridays. The reason is simple, because those two days lead to a longer weekend. The sudden disappearance of workers is also observed during school holidays and summer vacation period.

Unscheduled absence in the workplace is not something business should treat casually because it leads to lost in productivity and money. According to the Gallup-Healthways Well-Being Index surveyed 94,000 workers across 14 major occupations in the U.S. Of the 77% of workers who fit the survey's definition of having a chronic health condition (asthma, cancer, depression, diabetes, heart attack, high blood pressure, high cholesterol or obesity), the total annual costs related to lost productivity totaled $84 billion.  This figure is a fraction of all the sick leave applied by employees including the genuine and the abused ones.

It’s rather tricky for employers to suspect/accuse employees of abusing sick leave because most of the time employees can produce medical certification obtained from clinics. Be careful as to not be harsh in asking for explanation, as this could cause staff disengagement that will further put the company at a disadvantage. Rather, your company should think about creating a clear and concise company attendance policy that can nip the problem in the bud.

The attendance policy should address on tardiness issues, for example the number of absences observed from an employee, number of times coming in late, and number of early departures. The attendance policy should also tackle those who fail to get permission for leaving early or coming in late; fail to give advance notice of an absence when possible; fail to report an absence properly; and fail to submit medical certification upon request. When the employees know that the company does not take unscheduled absences lightly, the tendency of them abusing the sick leave could be reduced.

You also need to spend some time analyzing your company’s sick leave abuse trend and identify employees who happen to be in the spike more often than the others. What type of sickness are these employees usually have and take sometimes to schedule a meeting with them to understand more about their health status. Annual health check can also be initiated to get an idea of the overall health status of the workforce. Company can also create a program to curb sick leave abuse through positive reinforcement such as providing monetary reward to those who rarely take sick leave. Finding the root cause of sick leave abuse problems helps in addressing the core issues. If you find that sick leave abuse does happen in your company, it is recommended that the company offers them counseling or refer them to employee assistance program to rectify the matter once and for all.

Discover the Easy Ways to Tackle Employee Leave

Taking leave from work is pretty awesome but for human resources in charge of managing employee leave, the task can be daunting and cumbersome especially in busy and festive month like December. The more employees you have, the tougher the job becomes. Avoid this administrative nightmare by deploying a feasible modern solution that could help you manage your workforce leave and maintain a productive workplace. A good leave management solution must let you:

1. Be clear about your company’s leave policies
Outline clear leave policies for everyone to adhere to. Define your leave policies and make them available for all employees as soon as they are onboard. How do you set your leave policies? Here are some pointers:

  • Leave Types: Define the different types of leaves your company provides and the allocation in days. For example annual leave at 12 days, sick leave 6 days, maternity leave 60 days, and etc. You can also create your own, if you wish to.
  • Accruals: Be clear about the rules of leave allocation. How many leave days do employees get each year by default? How long do they have to serve the company before they deserve additional leave allocation? When will the accrual be calculated? If the employees don’t use all their allocated leaves, how many days can be carried over to the following year?
  • Approval: An early “heads up” is always good. Specify how long in advance do you need your employees to notify their superiors for leave approval process. This would provide enough time allowance to work on other arrangements if needed, during the absence of a certain employees.

2. Determine observed holidays and possible peak working weeks from the get go! 
2018 has just started and it is important for any company to mark the calendar for observed holidays and determine the possible peak time for the company’s operation.  Set a limit for leave applications during these crucial times, set the crunch time and block any leave application during these time if necessary to ensure smooth operation and most importantly to avoid dissatisfaction coming from your employees.

3. Transparency is key to employee engagement
Now that your leave system is set, provide access to your employee to view their own leave information. Employees should be able to review their own set of leave balances and apply leave directly from the mobile app. With the information provided, it’s also easier for the employee to plan their leave for the whole year with company’s interest in mind.

Poor leave management or even worse, manual leave management can lead to frustrations from all parties involved if the matter is not taken care of properly. It’s time to automate leave management processes, set your rules and regulations, and let it runs automatically while giving you accurate outcome and balance at all times throughout the year. By having an amazing mobile app on leave management, it can further ease leave application and approval for both bosses/managers and employees.

Embracing A Mobile-Centric Lifestyle

If people were to open a computer every time they want access to their Facebook account or Instagram or Gmail, many people will instead prefer to talk to each other. In 2017, smartphones have become universal, crucial and ubiquitous in the lives of many, simply because phones are now not merely a tool for people to connect to someone, these gadgets are being used for a variety of tasks including but are not limited to information findings, tracking of progress, tracking of locations, playing games, keeping photo albums, and the truth is, the possibilities are endless as we head into the future. In January 2017, there were 2.2 million apps available in the Apple Store while Android offers a whopping 2.8 million apps ready to be downloaded into the smartphones. Ask any question and I’m sure there is an app for you out there. You always forget to drink your daily dose of water? Download a drink water app that reminds you to drink water regularly. You want to keep a diet diary, have at it. You want to make yourself taller, there is even a tall editor to feed your denial and fulfill your illusion. Basically, the app world has what you need and much more. 

I believe that smartphone hasn’t reached its maximum potential just yet.  Smartphone users should be aware that with the increase in the computing power of the smartphone and other technologies introduced alongside like BLE, NFC, Wifi, GPS, QR Code and many more, various other actions and transactions can be accomplished through the smartphone. Taking this development into account, the smartphones have not only been useful in taking care of personal matters but now they have also transcended into all aspects of our everyday living including managing our bank accounts and managing our jobs. 

 Online banking, for example, has been around for quite some time, however, banks have been striving to offer services on Mobile Application but with limited features. Of late, more and more features have been added to the app to increase customer's satisfaction and to serve consumers who do not own a personal computer. Movie tickets, hotel confirmations, flight tickets and much more are made mobile ready, no printing required. At the workplace, Mobile Applications have started to become a norm whereby employees can clock attendance through smartphones, offices can trace employee's’ whereabouts using GPS, view attendance data in real-time, and etc. Employee leave applications and approvals can be done through smartphones; making all transactions accurate, paperless, effective and traceable. The automation of leave management will enable human resource department to focus on other pressing matters at hand rather than to spend time calculating leave accruals according to staff’s service period and policy. The use of the application in the office promotes two-way communication between the management and the staff which will result in more positive engagement. 

For more cloud-based solutions for workforce industry, head over to

The use of smartphone does not only apply to a personal life or at the workplace anymore, it has now also become widespread across the community as well. i-Neighbour, for example, has led the way in combining cloud-based technology with IoT to offer modern communities with a mobile-centric lifestyle that uses a smartphone to manage visitor access as well as to gain access into many smart hardware such as smart boom gate, smart elevator, smart lock and many more. The main advantage of Mobile Application on top of convenience is its traceability, whereby nothing is lost in translations and transactions.

One might not be keen to embrace a mobile-centric lifestyle but I reckon, when the going gets tough, the mobile phenomenon will win because when life gets more dynamic; time and convenience matters. 

Keep Your Team Together with TimeTec Profile

Employee’s personal and employment information is most of the time private and has to be kept confidential by the Human Resource department. Information such as staff’s remuneration packages and other sensitive information need to be safely guarded by the HR personnel to avoid office crisis and complication.  Nevertheless, how do the they (HR) obtain and keep that information, as well as how accessible and updated is the information are the questions management need to ask going forward.

Conventionally, when a candidate comes for an interview, the person needs to fill up a form, bring their certificates and credentials, etc, and the HR personnel will file all the information and documents for future reference. While that has worked in the past, it doesn’t mean it has to be that way to stay relevant. Times have changed and many modern companies are indeed looking for a simpler way to manage employee information and that some information needs to be made accessible to other people apart from the HR personnel to achieve corporate efficiency.

TimeTec Profile has been created to centralize all your team members profiles into one place making it easier for authorized personnel to access into relevant information when required. TimeTec Profile offers employee data online, data intact, data correct and updated at all times.

With TimeTec Profile, all employee details can be keyed into the system straight from the interview phase and the information can be directly assimilated into the company’s profile during onboarding process. No more manual data entry required when TimeTec Profile saves all the information on cloud, online, complete with soft copies of certificates and credentials.    Create your company’s own organizational uniqueness by creating relevant fields to your employee’s profile. Get all the relevant details in your system and manage the organizational hierarchy easily through this single solution. No man is an island, and with TimeTec Profile, you can connect your team members effectively and efficiently. Don’t worry about confidentiality or information leak because the admin can determine the access levels of employees to safeguard your company’s confidential information and let different personnel to view different areas.

Through TimeTec Profile also, the company can subscribe to other useful workforce solutions such as TimeTec TA for workforce time attendance and scheduling as well as TimeTec Leave for leave management, and all the solutions can be managed from one place to avoid confusion and mismanagement.

By having everything integrated and accessible through different access levels, TimeTec Profile safeguards all your employee’s information so you can build your organizational structure and keep your team together effectively and affordably.

TimeTec Profile will be available by TimeTec Cloud by December 2017. Rest assured that the solution will be useful to any type of organization at a tiny price. Watch this space for more TimeTec Profile announcement.

You Are Absolutely Right, Cloud Solution is Expensive!

When asked about what is a setback of a cloud deployment within an organization, the answer is that implementation cost always tops the list. Customers often wonder why should they subscribe to a cloud solution when they could just buy a one-off similar Windows solution at a cheaper price? Yeah, why indeed.

There is nothing wrong with the existing Windows software except that of the initial get go, there are many steps involved in the installation such as setting up, user login and etc in which you are required to have an IT expert to run it. Trust me, without this guy, nothing moves. And on top of that, Windows software is also made to be quite rigid when sharing with other computers as well as login from other places are not permitted, because it is designed to be location-specific. Plus, don’t expect data from Windows software to be in real-time because it is not on cloud.

When cloud solutions are introduced, it brings a whole new meaning to the term data management. Cloud solutions promote seamless data management that is not bound by location or time of access. At USD2 per user per month for example, not only will managers be able to access the data from anywhere they want but also at anytime they wish too and the data they receive is in real time, which means that the data is always up to date and relevant. Users, on the other hand, do not need to carry their heavy laptops as cloud developers usually offer the mobile app as an additional tool for user’s convenience. The users of cloud system can be anywhere in the world and whenever they use a cloud system the data are always updated in real time for accuracy.

Of course, cloud solution is expensive. Running a cloud solutions team is definitely not easy on your bank account because you need to have the best team of coders to write the best user experience products your brand could ever deliver. The team must be able to identify problems and bugs at all times and they need to fix the problems the soonest possible and provide feature updates all year long with one objective in mind: To provide the best ever solution to the clients. What’s more, cloud servers also have to be set up, maintained, backed up, and secured from all ends to achieve the same objective for the customers. If all these are not expensive, then what is?

But most important of all, cloud solutions will provide customers with invaluable plus improved processes and amazing user experience that extends beyond its price. Definitely cloud solutions are expensive because of its subscription model, but it is loaded with useful features and convenience that makes the price aspect very minute in the bigger picture. By using cloud, users will no longer need to worry about server condition, maintenance, the IT guy, the database, etc because almost everything rests on the shoulder of the developers. On that note, companies that are reluctant to shift to cloud solutions could find their decision to be costly in the near future when data needs to be at your fingertips at all times.

And for USD2, what can you buy? One Nacho Cheese from Taco Bell. Think about it.